Virtual Executive Assistant

Job Description:

This is a remote position.

Job Responsibilities:

• Manage calendars and scheduling efficiently
• Coordinate travel arrangements, including accommodations and itineraries
• Oversee social media management and engagement
• Create professional PowerPoint presentations
• Handle invoicing and manage payment processing
• Prepare and submit expense reports
• Provide excellent client care and support
• Assist with light event planning and coordination
• Manage and organize email correspondence
• Help create and maintain procedural documents
• Manage newsletters for distribution

Preferred Candidate Attributes:

• Ability to work independently in a virtual environment, managing tasks and meeting deadlines
• A proactive work ethic with a strong sense of responsibility
• Exceptional attention to detail
• Pride in producing high-quality work
• Strong written communication skills
• Ability to follow both written and verbal instructions accurately
• Excellent customer service skills
• Ability to handle multiple tasks and prioritize effectively
• Strong organizational skills for managing multiple clients
• Commitment to maintaining confidentiality

Required Abilities:

• Establish and manage priorities effectively
• Analyze complex information and draw meaningful insights
• Develop strategic solutions to address challenges
• Work in a methodical and sequential manner
• Design and systematize processes for efficiency
• Visualize and diagram workflows, steps, and procedures
• Create order and structure from disorganized situations
• Organize both information and physical/material resources effectively
• Implement structured systems to improve workflow and efficiency

Requirements:

• Minimum of three (3) years of experience as an administrative or executive assistant
• Fully equipped home office, including:
• A computer with the full version of MS Office 365:
  • High-speed internet access
  • A smartphone with email capability
  • A computer with a functioning webcam for virtual meetings
• Strong proficiency with cloud-based tools (e.g., Google Workspace, project management software)
• Excellent time management and organizational skills
• Ability to maintain a high level of professionalism and confidentiality

Note:

• This is a 1099 contractor position.
• The role is fully remote.
• A background check is required prior to contracting with us.
• We are seeking candidates with availability during regular business hours (8 a.m. - 5 p.m.). Please note, this is not a project-based position and cannot be done alongside a full-time job.
• At this time, we are not hiring applicants residing in MT, PA, NY, NJ, or CA. Applicants from these states will not be considered.