Virtual Bookkeper - Freelance, Remote

Job Description:

About the Client
Our client is a respected accounting and business advisory firm specializing in helping restaurant owners achieve financial success. They provide comprehensive services including accounting, operations management, and business coaching, transforming how accounting works for restaurant business owners through personalized attention and industry expertise.
Why this role exists
We're seeking a Virtual Bookkeeper with strong QuickBooks Online expertise to support our accounting team with bookkeeping operations during peak periods. This role combines bookkeeping responsibilities with administrative support.

The Impact you’ll make

Bookkeeping Support

• Process data entry in QuickBooks Online
• Handle daily sales entries using POS systems
• Support the accounting team during peak periods
• Maintain accurate financial records
• Ensure data accuracy and organization

Administrative Support

• Manage calendars and scheduling
• Handle client communications
• Support personal administrative tasks
• Coordinate with team members
• Maintain organized documentation

Project Management

• Track tasks through Monday.com
• Coordinate team projects
• Manage deadlines
• Monitor project progress
• Maintain organized workflows

System Management

• QuickBooks Online operations
• Restaurant POS systems
• Monday.com
• Blanket
• Outlook (potentially transitioning)
• Slack for communication

Skills, Knowledge and Expertise

Required:

• 2+ years of bookkeeping experience
• 1+ years of QuickBooks Online experience (strongly preferred)
• 1+ years experience with POS systems
• 1+ years of project management experience
• 2+ years of calendar/administrative management
• Proven track record of professional communication
• Experience working remotely
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

Your Superpowers:

• Strong attention to detail
• Excellent organizational skills
• Multi-tasking abilities
• Professional communication
• Technical adaptability
• Time management expertise
• Independent work capability
• Project coordination skills

You should apply if… 

• You're experienced with QuickBooks Online
• You enjoy both bookkeeping and admin work
• You're detail-oriented with numbers
• You maintain high accuracy standards
• You communicate professionally
• You manage time efficiently
• You work well independently
• You're comfortable with multiple software tools

What to expect...

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• Monday to Friday from 9 AM to 5 PM EST (Eastern Standard Time)
• 20-40 hours per week

Compensation:

• $7 per hour
• No benefits package included

Benefits

About Magic General Recruiting Team

Magic has connected top remote talent with fast-growing businesses for over 10 years.

Founded in San Francisco in 2015, we now have thousands of remote workers around the world. 

Magic is backed by Sequoia Capital and Y Combinator.