Supply Chain & Vendor Management Specialist - Freelance, Remote

Job Description:

About the Client
Our client is a fast-growing health and wellness company specializing in premium, doctor-engineered consumer products designed to promote clean, healthy living environments. Their flagship product line includes award-winning humidifiers that combine innovative design with proven health benefits, trusted by families and professionals alike. The company values quality, safety, and customer satisfaction, with a strong commitment to delivering exceptional products worldwide.

Why does this role exist?
This role is critical to supporting the company’s mission of delivering high-quality, safe, and innovative products by ensuring a smooth and efficient supply chain. The Specialist will coordinate sourcing and vendor management activities, helping to secure reliable suppliers, negotiate terms, and maintain production timelines. Hiring for this position reflects the company’s growth and its need to strengthen vendor relationships and streamline procurement processes to meet increasing demand.

The Impact you’ll make

Product Sourcing & Supplier Evaluation

• Research and identify potential manufacturers and suppliers domestically and internationally.
• Evaluate supplier capabilities, quality standards, and compliance with company requirements.
• Obtain competitive quotes, samples, and lead times for product components and finished goods.

Vendor Communication & Relationship Management

• Maintain clear, timely, and professional communication with vendors regarding specifications, timelines, and requirements.
• Assist in negotiating pricing, minimum order quantities, and payment terms to optimize costs and terms.
• Monitor vendor performance and escalate quality or delivery concerns promptly.

Production Timeline & Supply Chain Coordination

• Track and manage production schedules to ensure deadlines are met.
• Proactively follow up with suppliers to resolve potential delays or issues.
• Collaborate with product development and operations teams to relay updates and facilitate issue resolution.

Documentation & Process Management

• Maintain accurate and organized sourcing documentation, contracts, and communication logs.
• Support continuous improvement of supply chain processes and reporting.

Skills, Knowledge and Expertise

Required:

• Proven experience in product sourcing, supply chain coordination, or vendor management.
• Strong written and verbal communication skills, capable of professional cross-cultural interactions.
• Proficiency with spreadsheets and collaboration tools such as Google Sheets and Slack.
• Detail-oriented and highly organized with the ability to manage multiple priorities.
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

Your Superpowers:

• Excellent interpersonal and negotiation skills.
• Strong analytical thinking and problem-solving abilities.
• Familiarity with international shipping, Incoterms, and basic import/export practices (a plus).
• Ability to work autonomously and proactively follow up on tasks.
• Adaptability and responsiveness to changing timelines and priorities.

You should apply if… 

• You thrive in dynamic, fast-paced environments and take ownership of your work.
• You are meticulous, reliable, and value clear communication.
• You enjoy building and maintaining professional relationships across cultures and time zones.
• You are motivated by helping a mission-driven company grow and deliver exceptional products.
• You are comfortable working remotely and managing your schedule within the required hours.

What to expect...

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• Monday to Friday, 1 PM to 5 PM CST (Central Standard Time)
• Occasional weekend availability for urgent matters
• 20 hours per week

Compensation:

• $7 per hour
• No benefits package included

Benefits

About Magic General Recruiting Team

Magic has connected top remote talent with fast-growing businesses for over 10 years.

Founded in San Francisco in 2015, we now have thousands of remote workers around the world. 

Magic is backed by Sequoia Capital and Y Combinator.