Sr. Grants and Contracts Analyst

Job Description:

The Office of the Vice Provost for Research (VPR) is seeking a Sr. Grants & Contracts Analyst that will work alongside faculty and fellow colleagues to support pre- and post-award activities for the Bloomberg Distinguished Professorships (BDP) team. This position will report to the Assistant Director of BCAT Grant Services.

Given the very public nature of the BDP program and its importance to University leadership, this position requires a motivated professional with significant expertise in sponsored awards within the academic research environment. The ideal candidate is a quick learner, independent, results-oriented with strong interpersonal skills.

Position Scope/Complexity
Work independently a majority of the time, on complex or highly complex grants/contracts. Provide high-level, professional administrative guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. Interact with external research/administrative professionals.

Specific Duties & Responsibilities

Pre-award

• Provide instruction, preparation assistance and support related to grant application procedures.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Review budgets and related justification for appropriateness and completeness of content.
• Provide groundwork for subcontract negotiations.
• Responsible for the timely preparation of proposal budget for the PI’s review.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and JHURA/ORA for signature.
• Review involves accuracy, content, adherence to all relevant guidelines.
• Partner with and act as final point of contact with faculty and/or budgetary staff and the research administration offices (JHURA/ORA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Provide excellent customer service to all faculty.
• Other duties as assigned.

Post-award

• Manage post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
• Assist in transfer of awards for incoming BDPs to Hopkins.
• Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form processing, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed.
• Serve as liaison between research units, central offices and funding agencies.
• Support PI with administrative assistance for all IRB and ACUC protocols.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Remain updated on changes in policy and sponsors’ requirements.
• Independently manage any assigned grant submissions to ensure timeliness and accuracy.
• Work with international sites in terms of compliance.
• Provide excellent customer service to all faculty.
• Other duties as assigned.

Minimum Qualifications

• Bachelor's Degree.

• Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

• Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• Knowledge of accounting and budgeting theory and practices required.

• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.

• Ability to make independent judgments and to act on decisions on a daily basis.

• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.

• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF and DOD.

• CRA certification preferred.