Special Projects Manager

Job Description:

Special Projects Manager

Austin, TexasBusiness – Sales /RemoteCompany Summary:Medici is a modern Executive Health Center and technology company focused on revolutionizing the healthcare experience. At our flagship clinic, we offer premium preventative care through comprehensive executive exams that combine advanced diagnostics, AI-powered screenings, and personalized physician consultations—all in a single, efficient visit.
We’ve also launched Dr. Gabi, a groundbreaking AI health companion app now available in the App Store. Dr. Gabi is designed to put the world’s smartest, kindest doctor in everyone’s pocket—delivering real-time, personalized health and nutrition advice 24/7. Built with a prevention-first approach and grounded in both science and compassion, Dr. Gabi is reshaping how people engage with their health.Our mission is to create a world where proactive, affordable, and deeply personal care is accessible to all—whether through a luxurious in-clinic experience or cutting-edge technology.
Benefits: We offer a comprehensive benefits package, including health, dental, and vision insurance, a 401(k) retirement savings plan with company match, and paid time off. Team members also enjoy access to advanced imaging technology, a supportive and forward-thinking clinical team, and unique perks if you are in the office, such as discounts on IV therapy and M-Sculpt sessions, free onsite yoga, and catered healthy lunches.
Job Summary:We are hiring a Special Project Manager to work directly with our CEO to help accelerate the growth of Dr. Gabi and support strategic initiatives across the organization. This individual will be a trusted right-hand partner to the CEO—contributing to high-impact projects spanning product development, partnerships, investor communications, business operations, and licensing.
The ideal candidate is a fast learner, systems thinker, and executor who thrives in a startup-like environment. This role is perfect for someone who enjoys wearing many hats, collaborating across functions, and helping shape the future of a mission-driven company. You’ll work closely with the product, technology, and growth teams to ensure alignment with business priorities and operational goals.

Key Responsibilities:   

• Serve as a strategic and operational partner to the CEO across day-to-day business needs and long-term planning
• Assist in developing investor materials, business decks, and product pitches
• Support and manage relationships with external partners, including insurance companies and healthcare organizations
• Coordinate efforts around licensing, trademark filings, and regulatory support for Dr. Gabi
• Help run executive-level meetings: prepare agendas, document decisions, and track follow-ups
• Collaborate with the Product and Tech teams on app-related feature launches, user feedback, and testing
• Streamline internal communication between leadership and cross-functional teams
• Jump in on special projects, including internal operations, hiring, or process creation
• Help align cross-functional teams and streamline communication between departments
• Conduct industry research, market analysis, and competitor benchmarking
• Own select strategic initiatives from end-to-end, helping move the company forward on high-impact goals
• Represent the CEO in meetings and communications, as needed
• Help define and maintain key metrics for tracking company and product success

Knowledge, Skills & Abilities:   

• 2–3 years of experience in a fast-paced role (startups, tech, consulting, operations, etc.)Strong project management and organizational skills
• Excellent written and verbal communication
• Able to work independently, prioritize effectively, and thrive in ambiguity
• Detail-oriented but able to zoom out and see the big picture
• Comfortable juggling multiple priorities and shifting responsibilities
• High emotional intelligence, professionalism, and discretion
• Bonus: Experience supporting a founder or senior executive directly
• Bonus: Interest or background in healthcare, wellness, or tech

Limitations and Disclaimer

• The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. 
• All job descriptions are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other team members.   This job description in no way states or implies that these are the only duties to be performed by the team member occupying this position. Team members will be required to follow any other job-related instructions and to perform other job-related duties requested by their team leader in compliance with federal and state laws.   Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the team member must possess the abilities or aptitudes to perform each duty proficiently.

Equal Employment

• Medici is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.

Why Medici?

• Be part of an innovative, AI-driven healthcare system with a focus on patient-centered care
• Work in a beautiful, newly designed clinic with state-of-the-art technology
• Collaborate with a passionate, high-performing team dedicated to making a real impact in healthcare