Senior Accounting Assistant

Job Description:

Civil Science is seeking a detail-oriented and proactive Senior Accounting Specialist to join our dynamic team. This role plays a critical part in managing project accounting functions, ensuring compliance with GAAP and FAR standards, and delivering accurate financial reporting. The ideal candidate brings expertise in Deltek Vantagepoint, project accounting within the engineering or construction industry, and has a strong command of Excel and financial systems.

Responsibilities:

• Manage and maintain project accounting processes, including setup, budget tracking, and cost reporting.
• Prepare, review, and post journal entries as part of the month-end close process.
• Generate and analyze financial reports for management, ensuring accuracy and timeliness.
• Oversee full-cycle Accounts Payable (AP) and Accounts Receivable (AR) processes.
• Collaborate with project managers and internal teams to ensure financial accuracy and support project success.
• Ensure compliance with Generally Accepted Accounting Principles (GAAP) and Federal Acquisition Regulation (FAR) requirements.
• Utilize Deltek Vantagepoint for project management, billing, and financial tracking.
• Provide support with DOT (Department of Transportation) contracting and invoicing, including experience with UDOT CMS/ePM or similar systems.
• Participate in internal and external audits by preparing necessary documentation and reports.
• Continuously identify process improvements and implement best practices to enhance efficiency.
• Manage multiple projects concurrently while maintaining attention to detail and meeting deadlines.

Minimum Requirements:

• Minimum of 2–5 years of project accounting experience, ideally in engineering or construction environments.
• At least 2 years of hands-on experience with Deltek Vantagepoint.
• Experience with Certified Payroll processing and Prevailing Wage compliance.
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, and data analysis.
• Solid understanding of GAAP, FAR, and cost accounting principles.
• Familiarity with month-end close procedures and financial statement preparation.
• Experience with DOT contracting and billing systems such as UDOT CMS/ePM.
• Exceptional analytical and problem-solving skills with high attention to detail.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent interpersonal and communication skills with a customer service-oriented mindset.
• Demonstrated ability to work independently while being a collaborative team player.
• Strong sense of ownership and accountability in all aspects of work.

Preferred Requirements:

• Associate’s degree in Accounting or Bachelor’s degree in Accounting or related field preferred.
• Familiarity with federal and state government contract requirements.
• Exposure to ERP systems and project-based accounting workflows.
• High level of initiative, adaptability, and ability to thrive in a fast-paced environment.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at times.
• Ability to set up and participate in activities, which may include squatting, bending, and lifting.

Why Join Civil Science?

• Ownership in Your Future: At Civil Science, we’re proud to be a 100% employee-owned firm. Through our Employee Stock Ownership Plan (ESOP), you’ll have the chance to grow your career and save for retirement.
• Room to Grow: Say goodbye to corporate red tape. Our agile structure empowers you to take ownership of projects, explore new roles, and accelerate your career.
• Work-Life Harmony: Your time outside of work matters. We offer flexibility to ensure your career complements your personal life.
• Comprehensive Benefits (Fulltime Employees): Enjoy three weeks of PTO, eight holidays, medical, dental, vision, life insurance, short/long-term disability, tuition reimbursement, and a 401K plan.

About Civil Science

Civil Science isn’t just another engineering firm—we’re a 100% employee-owned company with over 40 years of expertise and a bold vision for the future. Our team of talented engineers, surveyors, planners, and technicians partners with clients across the public and private sectors to deliver innovative and impactful solutions.

At Civil Science, we believe in investing in our people. As an employee-owner, you’ll enjoy unmatched opportunities for leadership, mentorship, and career growth, all within a culture that values collaboration, excellence, and entrepreneurial spirit. If you’re ready to join a firm that’s shaping the future of civil engineering, we’d love to have you on our team!

Candidates must have a valid driver’s license and be able to pass both a criminal background check and driving record review.

Civil Science evaluates and determines on a case-by-case basis whether it is willing to sponsor an individual to receive a temporary or permanent work visa (e.g., E-3, H-1B, H-1B1, or TN visa status).

Civil Science provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.