REMOTE Sr. Bookkeeper & Administrative Specialist (QuickBooks Online Exp Req)
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US
Company:
twiceasnice Recruiting specializes in recruiting high-caliber candidates for various industries, focusing on client satisfaction and a positive work environment.
Summary:
This role involves managing day-to-day financial operations and handling HR and insurance tasks. Candidates need a bachelor's degree in accounting and extensive QuickBooks Online experience.
Requirements:
Technology: QuickBooks Online
Hard Skills: AP/AR management, General ledger maintenance, Bank reconciliations, Financial report preparation, Month-end and year-end close processes, Payroll processing, Internal controls development, Audit and tax filing support, Budget tracking
Credentials: Bachelor's degree in Accounting, Finance, or a related field
Experience: 5+ years of progressive financial accounting experience, Background in digital or service-based businesses (non-manufacturing/non-inventory), Payroll processing experience
Job Description:
Our client in the digital marketing industry is seeking a Sr. Bookkeeper & Administrative Specialist to join their growing team. In this fully remote role, you will report directly to the CFO/Managing Partner and own day-to-day financial operations (95%) while also handling HR and insurance administrative tasks (5%). This hands-on, individual contributor role supports an established, boutique-size firm operating at a mid-market scale with strong growth. The ideal candidate will have a progressive accounting background in digital or service-based businesses (non-manufacturing/non-inventory), deep expertise in QuickBooks Online, and a solid grasp of GAAP. To succeed, you must be a self-starter with excellent communication and problem-solving skills and be comfortable independently managing all accounting functions in a small, dynamic team environment. This is an opportunity to join a firm where your contributions will be valued and make a visible impact.
Responsibilities
• Handle all AP/AR, general ledger, and bank reconciliations
• Maintain accurate records in QuickBooks Online; ensure data integrity and compliance
• Prepare financial reports: balance sheets, income statements, and cash flow statements
• Execute month-end and year-end close
• Process payroll and coordinate with third-party provider (Paychex)
• Develop and implement internal controls to safeguard company assets
• Assist with information required for audits and tax filings
• Track monthly and annual results vs. budget
• Handle expense reports and reimbursements
• Manage employee onboarding/offboarding
• Administer paperwork & maintain records for employee benefits and insurance policies
• Liaise with HR consultants and insurance brokers
Qualifications
• Bachelor's degree in Accounting, Finance, or a related field is required
• 5+ years of progressive financial accounting experience required
• Background in digital or service-based businesses (non-manufacturing/non-inventory) required
• Expert-level QuickBooks Online proficiency is required
• Payroll processing experience is required
• Strong understanding of accounting principles (GAAP) is required
