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Regional Program Portfolio Manager (RPPM)

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Full-time Remote 3d ago

Location:

US

Company:

Relief International is a global non-profit organization focused on aiding communities affected by conflict and disasters.

Summary:

The applicant will manage program and grant development for Relief International across the Africa and Asia regions, ensuring quality implementation and compliance. Applicants need a relevant degree and extensive experience in program development and grant management.

Requirements:

Hard Skills: Strong skills in the full program cycle, from design to evaluation., Excellent written, verbal, and interpersonal communication; skilled in building consensus., Ability to manage competing priorities, meet deadlines, and handle high-pressure environments., Logical thinking, comfort with complex budgets, and high attention to detail., Advanced skills in Microsoft Office Suite (especially Word, Excel, PowerPoint, SharePoint).

Credentials: Bachelor’s or Master’s degree in International Development, Humanitarian Studies, Management, or a related field.

Experience: Over 5 years of progressive experience in program/proposal development and grants management., Proven experience with major donors like USAID-BHA, USDOS-PRM, ECHO, UN agencies; experience with EC and development donors is a plus.

Job Description:

The Regional Program Portfolio Manager (RPPM) is a key position within the Global Support Team. Dedicated to cover the countries in Africa and Asia (namely South Sudan, Sudan, Chad, Afghanistan, Pakistan, Iran, Philippines and Myanmar) the RPPM supports the RI Support Office and the Country Offices in developing and accessing new funding opportunities, as well as the overall grant management across the Africa & Asia region. The RPPM works closely with the Regional Program Director (RPD), Regional Director, Business Development and Support functions (i.e. awards management unit, finance, etc.) to ensure adequate support is provided to all country offices across the development of new funding opportunities and grants/program management.

The RPPM will undertake key tasks for the Africa & Asia program portfolio, currently consisting of humanitarian and development programs, as assigned to by the RPD and/or the Regional Director. Field travel will be expected to provide direct support, gap filling, capacity building, monitoring and serve as surge support in response to humanitarian crises.

This role merges functions traditionally divided between program development and grants/program management, ensuring continuity from design through delivery across the Africa & Asia portfolio.

This position demands a highly dynamic, proactive, autonomous, and flexible individual with solid experience in program design and development as project cycle and grants management who is ready to provide substantive contributions and explore advancing their leadership capacity for achieving results in a demanding and fast-paced environment. An excellent communicator and team player with fluency in English and who is at ease working in a highly diverse team, capable of adapting communication styles to different audiences.

3. Key Responsibilities

Accountability and Complexity

  • Work closely with the RI Support team and country teams to ensure the highest quality of program development, implementation and reporting.
  • Coordinate with key internal and external stakeholders
  • Identify and raise risks on program design and implementation.

Program Development:

  • Foster a culture for evidence-based design and support COs with design workshops for standard proposals.
  • Contribute to program design, for solicited and unsolicited programs, and for pilot and full-scale programs, as well as cost and program modifications/extensions.
  • Manage/coordinate the preparation of funding proposals, including leading proposal writing and costing efforts across a broad range of donors and award amounts, and submitting them via the appropriate donor portals after approvals are secured.
  • Ensure package is compliant with donor regulations and requirements and that all internal processes/policies have been adhered to i.e. partnership, due diligence, etc.
  • Work with country teams to develop work plan for priority proposals, ensuring time is built in for robust and participatory program design workshops.
  • Coordinate with relevant Support Team’s members for the proposal development and/or review
  • Support the monitoring and identification of funding opportunities in coordination with RPDO.
  • Support effective Go-No-Go review and decisions in line with organizational processes.
  • Track country and regional proposal efforts and report to RPD on status
  • In collaboration with country and Support Team, ensure Africa & Asia proposal development pipeline is accurate and up-to-date.

Program and Grants Management Support:

  • Work with the Regional Awards Manager to facilitate initial compliance and close-out calls with country offices, engage country teams in delivering mandatory mobilization and close-out tools, and flagging relevant reporting information to country teams.
  • Provide comprehensive in-person and remote guidance and support with the implementation of sound project cycle management in accordance with RI’s Program Management Framework (PMF).
  • Participate in project review meetings with relevant CO team members for ongoing projects and provide regular project progress updates.
  • Support and ensure that the program teams regularly update, share and follow project management tools, such as detailed implementation plans, spending projections, procurement plans, and M&E plan as set out in RI’s Mobilization Tool.
  • Work with the Regional Senior Awards and Reporting Officer, Awards Managers, and Programs Director to ensure the quality and timeliness of all donor reports.
  • Ensure high-quality content and compliance with guidelines and requirements for donor reports. Provide final copy edit and/or support in writing assigned sections, upon request. Ensure submission under certain donors’ dedicated platforms in coordination with country offices. When needed, deploy to country programs to assist in writing reports.
  • Ensure regional grants and reporting trackers as well as online grant folders are updated regularly in coordination with Regional Senior Awards and Reporting Officer and Regional Awards Manager as necessary.
  • Lead on overall coordination of grant modifications between COs and Support team offices, facilitating reviews/input from regional and global departments as needed.
  • Provide other grant management and compliance tasks as needed and in coordination with Regional Awards Manager.
  • Actively support the constant improvement of program quality and management efficiency through contributions to country, regional and global initiatives, such as SOP/tool/template development/refinement.

Risk Management

  • Work closely with Support Team and COs on anticipating and mitigating programmatic and organizational risks related to program development and design of new projects...