Regional Finance Office Lead

Job Description:

At Infobip, we dream big. We value creativity, persistence, and innovation, passionately believing that it is through teamwork that we can all reach greater heights.

Since 2006, we have been innovating at the edge of technological possibilities and are now shaping global communications of the future. Through 75+ offices on six continents, Infobip’s platform is used by almost 80% of the population, making it the largest network of its kind and the only full-stack cloud communication platform globally.

Join us on our mission to create life-changing interactions between humans and online services with new and unseen solutions.

Why is the Regional Finance Office Lead important to Infobip? As a Regional Finance Office Lead, you'll be contributing to Infobip’s organizational efficiency, communicating and coordinating with different departments as well as internal and external stakeholders daily. This position reports to the Regional Head of Finance who is also in the Chicago office. We are seeking an energetic, self-motivated, and reliable professional who can deliver individual goals while contributing to the overall team objectives.

You’ll have the opportunity to work with other regional support admin staff and different departments across the organization. Ultimately, the Regional Finance Office Lead will help improve the company’s day-to-day operations and logistics.

This is a part-time (20 hours per week) and onsite position.

Key responsibilities:

Facilities Management

• Serve as the point of contact for building management and vendors

• Manage office access

• Support logistics for shipping, receiving, and storage (e.g., handling office furniture moves or shipments or equipment storage room management)

Vendor & Service Coordination

• Work with service providers (e.g., cleaning, travel agencies, shipping companies)

• Obtain and compare quotes for services (like office furniture shipping or travel)

Travel & Event Coordination

• Travel Services Management (incl. air travel management, hotel reservation planning, restaurant/catering planning)

• Book travel or work with travel agencies to find the best rates

• Assist in planning internal meetings, events, conferences, or team offsites

• Assist with visitor arrangements

Administrative Support

• Greet visitors and handle incoming calls

• Manage physical mail and deliveries, incl. office intakes & receipt signatures, bank lockbox checks deposits, initial & preliminary payment deposit reconciliations with our Billing (AR) & Invoicing (AP) teams, etc.

• Support onboarding/offboarding processes (ID badges, desk setup, etc.)

• Notary Services management (incl. commercial contract final reviews and appropriate distribution to all related parties & stakeholders)

• Community relationship management & charitable donations (incl. tax write-off certificates)

Budget & Expense Support

• Assist with budget reporting or expense tracking (especially of key third-party vendors & suppliers as well as identified strategic NAM groups & functions)

• Manage the first layer of review and approval process of NAM employee expense reimbursement reports

Qualifications

• 4-6 years of experience in office management and administration, supporting a fast-paced B2B tech company is a plus; Bachelor's degree preferred

• Ability to act autonomously, work with minimal supervision and lead by example

• Must be knowledgeable and skilled in Microsoft Suite (Outlook, Excel, Word, PowerPoint)

• Hold a high level of professionalism

• Excellent time management skills

• Hold a high degree of confidentiality when handling sensitive information

• Customer-service oriented with the ability to build relationships with employees, management, vendors, and clients

• High-energy self-starter with exceptional interpersonal communication and organizational skills

• Strong problem-solving & detail-oriented skills, and a desire to improve processes and procedures

Additional Information

Why do our employees choose us (and stay)?

• Opportunity Knocks Often – Being a part of a growing company in a growing industry – We challenge you to grow! Whether it’s horizontal, vertical, or angular, we want to support the path that you want to carve.

• Never a Dull Moment – We work with powerful companies with great impact, which pushes us to work on the highest possible level. Work on uncharted challenges and push boundaries on a daily basis.

• Great Environment – Passion, creativity, and persistence are the drivers of our company.

• Pay & Perks - For the part-time Regional Finance Office Lead, this role pays a fixed rate of $28-$33 per hour

Infobip employees are people with diverse backgrounds, characteristics, and experiences that share the same passion and talent that helps us achieve our mission. That's why Infobip is committed to creating a diverse workplace and is proud to be an equal-opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, age, sex, sexual orientation, gender, gender identity, national origin, citizenship, disability, veteran status, or any other part of one's identity.