Recruiting Operations Coordinator

Job Description:

Job Summary:  

The Recruiting Operations Coordinator plays a key role in supporting our Talent Acquisition Team and ensuring the seamless execution of our recruiting and talent management processes. You will coordinate our recruiting operations, partner closely with our recruiters, and be an essential contributor to our talent and people operations.

This role is responsible for assisting recruiters and hiring managers with interview scheduling and providing a positive and inclusive candidate experience. You will help create, update and manage recruitment checklists, templates, and processes to ensure consistency and efficiency in recruitment operations. This candidate must be highly proficient using the ATS Greenhouse in this position.

The ideal candidate has experience with start-up or early stage companies going through rapid growth. We are seeking someone detail-oriented, mission-driven, and committed to equitable hiring practices. This role offers the opportunity to directly contribute to our mission of advancing health equity for Native communities through thoughtful, people-centered recruitment.

This role is a remote role based in the USA, with 25% of national and international travel may be required from time to time.

Essential Job Functions: 

• Support the recruitment process by acting as the primary administrator for Greenhouse, our applicant tracking system (ATS), and other internal systems, ensuring all records are accurate and up to date
• Manage Indigenous Pact and its partners recruitment inboxes where needed
• Manage recruitment checklists, templates, and processes to ensure consistency and efficiency in recruitment operations
• Coordinate end‑to‑end interviews—including communication with candidates, recruiters and hiring managers around scheduling, logistics, preparation and day‑of troubleshooting
• Ensure that all candidate correspondence and notes are documented according to practices within Greenhouse
• Support employer branding, including managing job postings across various platforms, ensuring accuracy in descriptions and consistency in messaging
• Assist with tracking key recruitment metrics and preparing reports to provide visibility into hiring progress and outcomes
• Collaborate with the Talent Acquisition Manager and broader HR team on hiring strategies and process improvements
• Manage calendar and logistics for career fairs – both virtual and in-person
• Help ensure a positive and inclusive candidate experience through clear communication and a personalized approach

The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or as deemed necessary by the supervisor.

Required Skills/Abilities: 

• 2-3 years of recruiting coordination, HR operations, or similar administrative roles within high‑growth healthcare or tech
• High proficiency in Greenhouse (our current ATS) - managing workflows, templates, hiring team access, etc will be essential to this role
• Proficiency with Microsoft Office products, especially Outlook and SharePoint along with Google Workspace
• Strong calendaring skills: ability to manage complex, multi-location interview schedules across time zones, both onsite and virtually
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Ability to display integrity, professionalism, and confidentiality at all times
• Excellent interpersonal and written communication skills
• Proficiency with LinkedIn, Indeed and other common recruitment tools
• Experience with mission-driven or Tribal-focused organizations is a plus

Education and Experience:  

• College diploma or relevant education from an accredited institution in Human Resources, Business Administration, Healthcare or a related field
• 2+ years of full-cycle recruitment experience, preferably in healthcare

Contact (Internal or External): 

• Ability to work with recruitment partners/agencies or vendors/consultants as needed that support recruitment efforts

Physical and sensory demands:  

• This position will require extended periods of sitting, typing, and working on a computer screen
• Close vision is required for computer work

Working environment:  

• This is a remote position, with expected work schedule during standard business hours, however this may vary from time to time to support multiple time zones
• Occasional travel to Indigenous Pact work sites may be required.

Why Choose Indigenous Pact? 

Building a strong culture and exhibiting our core values is important to us. When you join Indigenous Pact, you are joining a team that values: 

• Empathy is at the heart of everything we do—we listen, we understand, and we put ourselves in the shoes of others, whether it is our teammates, our clients, or the communities we serve.
• Wisdom is about learning from experience, being thoughtful in our work and making decisions that are grounded in knowledge and insight. It is about taking the time to get things right.
• Bravery is having the courage to take bold risks, challenging the status quo, and knowing that growth happens when we push our limits.
• Transformation drives us to continuously grow—both as a company and as people. It is about not being afraid to change and to keep pushing forward in the pursuit of excellence.

Visit our Careers page (https://www.indigenouspact.com/careers) where we encourage you to learn more about the characteristics that are important to us (and we hope you bring them as well) such as Healthcare-focused, growth mindset, self-motivated, collaborative, resilient and adaptable.

Beyond the job opportunity and incredible culture, we also offer: 

• A competitive total rewards package, including 401(k), Medical, Dental, and Vision insurance
• Open, transparent lines of communication with leadership
• Committed to giving back to improve our communities and environmental impact
• A development-focused environment where you have autonomy to drive your career path

Indigenous Pact is an equal opportunity employer, and we are dedicated to fostering an inclusive and barrier-free work environment for all employees and candidates. Preference will be given to qualified native applicants; however, all qualified individuals are encouraged to apply. Must be able to provide Indian Preference documentation if claimed. If accommodation is required during any stage of the recruitment process, please contact any member of our HR team. We thank all applicants for their interest; however, only those selected for interviews will be contacted.