Proposal Coordinator (Mid-Senior Level)

Job Description:

ERM is seeking a Proposal Coordinator to be part of our North America Marketing & Proposal Team collaborating with our Partners, sellers, and Key Client Account Directors across multiple industries and service lines to prepare high-impact proposals that clearly articulate ERM’s value proposition. The successful candidate will be an integral part of ERM's North American Commercial Team, be confident and service oriented taking the lead driving the proposal process from start to finish. Our team mostly works remotely as you will be working with diverse groups of technical professionals across the United States and Canada.

Responsibilities:

• Collaboration: Work with our consultants across North America to drive the proposal process from receipt of RFP to submittal in accordance with ERM’s proposal process. Collaborate with internal teams and groups (marketing, finance, legal, etc.) in completing RFP/RFI requests.

• Proposal Management: Preparation of formal plans for responding to large and complex RFPs. Direct and/or participate in all aspects of proposal preparation including the schedule and responsibility matrix, communication plan, development and collection of materials including, but not limited to: drafting cover letters and value propositions, pulling project descriptions, resumes/CVs and/or bios for staff, creating graphics, content review/editing, format review, final document assembly and delivery to the client on schedule.

• Presentations: Support pursuit teams in developing interview presentations (PowerPoint). Facilitate presentation internal strategy meetings, design layout (PowerPoint) with technical team, research/develop content for slides (company information, services, experience). Development (or coordination) of graphics to present information/data visually. Manage internal schedule, team assignments, and electronic files of overall presentation to meet client schedule. Facilitate dry runs with presentation team; providing input to improve quality.

• Material Management: Create, maintain, and manage a database of proposal material on SharePoint/Marketing Server, project experience, staff resumes/CVs, and other information required for proposal activities such as boilerplate information.

• Branding: Ensure compliance with company image, signature standards, approval levels, and guidelines.

Education:

• Bachelor’s degree in marketing, Business, Communications, or related field from an accredited college or university or demonstrated equivalent experience in bids/proposals/client facing material.

Qualifications and Skills:

• 3+ years of experience in Proposal Coordination/Management at a professional services firm working for corporate clients or consultancy.

• Advanced familiarity with RFI/RFP processes, preparation, management, and procedures.

• Ability to lead, create and complete responses to Request for Proposals (RFP), as well as Requests for Information (RFI) from start to finish.

• Strong organizational and time management skills required to juggle multiple proposals/tasks with differing deadlines (sometimes across time zones), with minimal supervision.

• Editing and templating competencies with MS Office Products.

• Effective communication skills (verbal and written).

Preferred Skills:

• Experience with Graphics, Adobe Creative Suite (e.g., InDesign).

• Experience working in TEAMS, OneDrive and/or SharePoint.

• Experience with various Client portals such as PowerAdvocate and Ariba.

• Experience with Salesforce or another equivalent CRM database, a plus.

Who We Are:

As the largest global pure play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.

Please submit your resume and brief cover letter. Based on review of these responses, shortlisted candidates will be invited for interviews.

ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.

ERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.