Proposal Coordinator

Job Description:

Overview

The Proposal Coordinator is a key role on the State and Regional Sales team within NV5 Geospatial by creating technical proposals and associated documents while differentiating our solutions from the competition. Under the supervision of the Proposal Manager, the Proposal Coordinator will work closely with cross-functional teams to coordinate the proposal process from initial request through final delivery, ensuring the proposal is compliant, compelling, and delivered on time. Success in this role is measured by the ability to collaborate with multiple departments to generate and deliver high-quality proposals. Primary responsibilities include technical document creation, scope of work comprehension, effective communication with the sales team, and adherence to deadlines.  The successful candidate will have a passion for writing, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment. Preference will be given to candidates who have prior experience in proposal coordination or development.  Remote work considered!

NV5 is a global technology solutions and consulting services company with a workforce of over 4,500 professionals in more than 100 offices worldwide.  NV5’s continued growth has been spurred through strategic investments in firms with unique capabilities to help current and future customers solve the world’s toughest problems.  The NV5 family brings together talent across a wide range of markets and fields, including Professional Engineers, Professional Land Surveyors, Architects, Photogrammetrists, GIS Professionals, Software Developers, IT, Project Management Professionals, and more.

At NV5 Geospatial, We are a collaboration of intelligent, innovative thinkers who care for each other, our communities, and the environment.  We value both heart and head, the diversity of our people, and their experiences because that is how we continue to grow as a leader in our industry and expand our individual and collective potential.

Responsibilities

• Coordinate the proposal development process, including conducting kick-off meetings, creating, and managing schedules, tracking deliverables, and coordinating reviews and approvals.
• Occasional travel for printing and shipping proposals through a 3^rd party provider.
• Review and understand project technical scope of work.
• Compose, review, and edit effective persuasive original writing for unique sections of proposals, such as project approach, executive summaries, project descriptions.
• Bring forward and execute innovative ideas on presentation, including the design of compelling infographics.
• Continuously evaluate and improve the proposal process to increase efficiency and effectiveness.
• Ensure compliance with RFP formatting and content requirements.
• Maintain assigned workload while meeting multiple and shifting deadlines.
• Communicate and coordinate with the sales team and technical specialists.

Qualifications

 Minimum Qualifications:

• BA or BS in writing, communications, geospatial, science, geography, surveying, or related field.
• Excellent writing skills (grammar, punctuation, spelling, vocabulary, clarity, brevity, engagement, flow) and interest in synthesizing/presenting information in written format.
• Proficiency in using Microsoft software suite, specifically Teams, Outlook, Word, Excel, PowerPoint, and SharePoint.
• Analytical and critical thinking skills.
• Strong attention to detail and ability to follow through on tasks.
• Demonstrated ability to manage multiple priorities and meet tight deadlines.
• Ability to maintain assigned workload while meeting multiple and shifting deadlines.
• Self-motivated and self-disciplined.
• Strong organizational and communication skills.

 Desired Additional Qualifications:

• 2-4 years of work experience coordinating/writing/compiling sales or grant proposals, or related persuasive writing role.
• Graphic design experience, including knowledge of Adobe Creative Suite (InDesign, Photoshop, Acrobat, etc.).
• Association of Proposal Management Professionals (APMP) Bid/Proposal Foundation Certification (CF APMP).
• Understanding of industry standards and best practices for proposal excellence, as defined by organizations like APMP or Shipley.

Employment is contingent upon successful completion of a background check and drug screening.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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