Project Coordinator, Quality Improvement

Job Description:

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Project Coordinator working with our quality improvement special initiatives team. This position can be home based.

This is a full time, benefits eligible, grant funded opportunity. Current funding will expire on April 1, 2027, with the possibility of extension.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our commitment to fostering an inclusive environment, our focus on work-life harmonization, and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

This individual will be responsible for administering and organizing various types of projects within the Healthcare Development team. Responsibilities include working with Program Consultants on project deliverables such as grant agreement execution, payments, and tracking overall project status. This position will also work closely with several different departments to ensure success.

• Manage daily and recurring project activities relating to the general operations and management of initiatives and work independently to accomplish project-related goals.
• Support project teams on meetings and logistics such as planning and coordinating virtual and in-person meetings and education, which may include booking of venue, meeting and travel logistics, meal planning, agenda management, meeting minutes documentation, meeting evaluation and follow-up.
• Coordinate regular communications with internal and external stakeholders.
• Assist with preparing reports and deliverables per project requirements.
• Provide administrative support including working with organizations systems and processes internally to manage invoices, contracts, and expenses.
• Perform administrative duties to assist assigned staff in all facets of their overall responsibilities. Duties include meeting and event management, creating and maintaining office and computer files, and daily and weekly knowledge of ongoing operations in assigned activities.
• Creating and maintaining tools to monitor and manage resources, contact distribution lists, and overall initiative progress to goals.
• Coordinate with Marketing and Communications teams to promote initiative resources and activities.
• Performs various administrative tasks, including maintaining project documentation, coordinating outreach and agreements, to help facilitate smooth participant onboarding processes.
• Maintains excellent time management and communication skills with both internal and external partners to meet project deliverables and deadlines.

Qualifications

• Bachelor’s degree in business administration or pertinent degree preferred.
• At least three (3) years of administrative support experience.
• Effective written and verbal communications.
• Excellent process management and organizational skills.
• Proficiency in computer programs, including Microsoft Office, database management, and software applications.
• Knowledge of business English, spelling, grammar, and punctuation.
• Proven ability to work independently with minimal supervision as well as be a collaborative team player.
• Ability to be dynamic, detail-oriented, multi-task, and re-prioritize in a fast-paced environment.
• Strong problem-solving skills.
• Skill and ability in providing customer service at an excellent level to internal and external customers and partners.
• Experience in health-related fields preferred.

Compensation & Benefits

The expected pay range will be $40,000 to $50,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities