Project Coordinator- (Non-IT)

Job Description:

Inspiring People - Impactful Experiences

If there was one common theme to describe what our team members get from a career with Envista Forensics, it’s: An Experience. Envista prides itself on being One Company/One Team.

Forensic Consulting relies on scientific principles to investigate all types of failures impacting service, people, and business production— from minor to catastrophic. It’s our job to analyze and determine why it happened.

We’re always looking for great professionals, in all disciplines and locations – contact us for more information about other opportunities.

We’re looking for someone who:   

• Is Passionate. You have a genuine passion to problem solve.
• Is motivated and cultivates innovation. You’re driven to be the very best. You challenge yourself to grow and learn every day and are encouraged by other team members.
• Is collaborative. You’re excited to work with others throughout a global organization to help foster a superior workplace and culture. You are constantly thinking of new ways to make Envista successful.
• Wants to make an impact to drive results. You’re looking to do amazing work. You’re all about helping our clients both internally and externally.
• Operates with integrity and instills trust. You always conduct yourself with honesty and operate ethically in everything you do.

Job Description

Location: Preference will be given to candidates who are either local or based in the US Eastern Time Zone.

• Applicants must be authorized to work in the United States on a continuous and permanent basis without requiring visa sponsorship.

SUMMARY OF JOB PURPOSE: The Project Coordinator supports the Regional Director or Managing Director and Experts/Consultants/Technicians through the coordination of file logistics to include budget and WIP management, milestones, invoicing and project documentation, and assists with meeting clients’ deadlines and specifications. The Project Coordinator serves as the team point of contact in overseeing logistics, project setup, and billing inquiries while meeting the team and client’s deadlines.

PRIMARY JOB RESPONSIBILITIES:

• Acts as Business Partner to expert field staff and Management team.
• Ensure a smooth process by assisting with assignment follow ups/coordination, client updates, confirming invoice instructions, resolving conflicts of interest, securing necessary equipment for site visits, proforma review/submission, etc.
• In the event of a Catastrophe Event (CAT) response, responsibilities will include inspection scheduling and CAT logistics coordination.
• Ensures high levels of customer service and satisfaction across internal and external clients.
• Work with Head of Quality Assurance to ensure milestone compliance, resolution of late reports, file auditing.
• WIP Management to ensure timely invoicing.
• Completion of quarterly training as assigned or approved by supervisor.
• Key metrics of performance include: Expert WIP Aging Percentage, Milestone Compliance, Assignment Coordination Turnaround Time, File Cycle Time Improvement & Completion of Quarterly Training.
• Maintains established relationships with current clients and consultants.

• Maintains the confidentiality of proprietary and sensitive information, exercising sound judgment and discretion in any disclosure of information related to Envista Forensics and its endeavors.
• Adheres to all applicable federal, state, and local laws as well as applicable regulations and standards.
• Performs other duties as assigned.

Required Skills/Abilities/Experience:

• Minimum 1-2 years experience in business administrative and/or basic customer service experience in an office environment preferred.
• Demonstrated capabilities as a highly effective communicator.
• Critical thinking, time management, and organizational skills.
• Excellent interpersonal and customer service skills.
• Ability to multi-task, work independently and/or within a team, paying attention to details and meeting deadlines.
• Exemplary time management, prioritization skills and attention to detail.
• Demonstrates thorough skill set in a variety of office software, including Adobe, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, etc).
• Identifies and actions ideas, issues and opportunities, escalates as appropriate.
• Excellent transcription and keyboarding skills, with a focus on speed and accuracy.
• Teamwork, compassion, and respect toward others, in keeping with our 5 Guiding Principles, as well as integrity, accountability and adherence to standards of ethical behavior and professional conduct, and open and honest communication.

Preferred Skills/Abilities/Experience:

• Proficient understanding of financial concepts, including WIP, AR, Cash Cycle, etc.
• Ability to self-initiate and create momentum with partial guidance or information.
• Commitment to continuous improvement and professional development.

Education:

• BA or BS degree in business or related field is preferred.

Commitment to the 5 Guiding Principles:

Envista’s 5 Guiding Principles outlined below lay the foundation of what is expected of all team members and leadership.

• One Company/One Team
• Delivering Unparalleled Service to our Customers and Colleagues

• Ownership for all Results
• Investing in our People
• Speed and Simplicity

One Company/One Team is not just one of our 5 Guiding Principles, it’s we how separate ourselves from our competitors. We learn together, we win together and through our team members voices, we bring certainty to an uncertain world.

At Envista Forensics, we recognize that our potential team members come with a wealth of experience and talent beyond just the technical requirements of a role. We strive to reflect the communities and clients we serve to drive innovation, excellence, and meaningful work—We want you to bring your authentic self to Envista. If your experience is close to what you see listed here, please still consider applying. Please let us know if you require reasonable accommodations during the interview process. ​

Envista Forensics embraces diversity and is proud to be an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds and perspectives 

Envista Forensics believes that Veterans arrive with not only translatable skills and technical expertise but in addition come with the intangibles; leadership and values that we believe align with our 5 Guiding Principles.  Simply put, these qualities enable our success, so we encourage all Guardsmen, Reservists, and Veterans to consider Envista as their next career destination.  

About Us

Envista satisfies the growing demand by insurance claims and legal professionals for a global, multi-disciplinary and highly-skilled, forensic engineering partner. Our identity is rooted in our strength in investigation and conveys our global, comprehensive capabilities. The nearly 600 professionals, located across 30 offices in seven countries, comprise the Envista team. They are leaders in their respective industries and are committed to providing the best possible service through their vast experience, thought leadership, and unparalleled expertise. It's the people, our trusted advisors, who make Envista Forensics the world-class organization we are today.