Project Coordinator, Data & Reporting

Job Description:

Overview

Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives.  Here at the American Heart Association, you matter and so does your career.

The American Heart association has an excellent opportunity for a Project Coordinator, Data & Research based out of our National Center office! This position can be home based.

The Project Coordinator, Data & Research will play a key part in maintaining accurate data and real-time reporting to support critical business operations. As a key contributor to the QORA Business Operations Team, you’ll help streamline processes, support strategic decision making, and enhance reporting accuracy. If you enjoy solving challenges through data, this is the perfect opportunity to make a meaningful impact!

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our commitment to fostering an inclusive environment, our focus on work-life harmonization, and our Guiding Values.  Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.org.

Responsibilities

The Project Coordinator, Data & Research is responsible for providing coordination and operational support for the Quality, Outcomes Research & Analytics (QORA) team. This role plays a key part in supporting data-driven reporting and analytics by managing data, validating reports, and ensuring accuracy and integrity department-wide. The coordinator will support the creation of reports and assist in delivering real-time insights to key stakeholders, ensuring timely and accurate distribution of analyses to aid decision-making and drive operation improvements.

Additionally, this role is responsible for maintaining information to meet data compliance requirements, ensuring accurate entry into CRM databases, and supporting other internal reporting needs. The coordinator will ensure that data and documentation are accurate and meet organizational expectations, conducting data audits as needed. They will also maintain structured workflows for data processing, oversee timely updates to key business processes, and manage routine data archival in SharePoint and the Resource Repository.

Providing excellent customer service, the resource will respond to requests from coworkers and stakeholders, ensuring a high level of support and efficiency in data-related processes.

What we are looking for:

• Strong analytical skills with a keen eye for detail.
• Ability to thrive in a fast-paced, evolving environment and comfortable with technology.
• A problem-solver who enjoys optimizing process and driving impact though data.

Essential Job Duties

• Coordinate and monitor project timelines while effectively communicating project needs and related information as required.
• Communicate with stakeholders to organize and manage assigned projects.
• Assists with operational efforts which may include validating and auditing data, distribution of reports or communication with internal stakeholders.
• Utilize vendor and/or Association systems efficiently and competently to complete duties/projects.
• Evaluates and maintains information and accurate data for compliance requirements or internal reporting needs. Collaborates with internal and external customers to ensure documentation is accurate and meets expectations.
• Provides coworkers, volunteers, and vendors with excellent customer service responding to requests in a timely manner and adhering to deadlines as appropriate.

Qualifications

• Three (3) years of experience in project coordination, data management, or a related field.
• Proficiency in Microsoft 365, with a strong emphasis on advanced Excel skills, including pivot tables, formulas (e.g., VLOOKUP, IF statements), conditional formatting, and data-cleaning functions such as removing duplicates.
• Experience in report preparation, proofreading, and data validation with high attention to detail.
• Strong written and verbal communication skills, with the ability to prepare clear and professional reports and presentations in English. Ability to work collaboratively in a team environment and interact effectively with colleagues and stakeholders across various internal departments.

Preferred Qualifications

• Some college or BA in  Business, Marketing, Information Systems or related area.
• Experience with CRM systems (e.g., Salesforce, HubSpot, Microsoft Dynamics) for managing customer data and tracking business activity.
• Experience with data automation tools (e.g., Power Automate, Smartsheet automation)
• Experience working with Business Intelligence (BI) tools such as Power BI, Tableau, or similar platforms for data visualization, reporting, and dashboard creation.

Compensation & Benefits

The expected pay range will be $45,000 to $55,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

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