Payroll Manager

Job Description:

The Payroll Manager is responsible for overseeing all aspects of payroll operations and tax compliance, ensuring a high level of accuracy and timeliness in payroll-related activities. This role includes managing and validating payroll data, reconciling records, addressing discrepancies, and adhering to payroll tax regulations across federal, state, and local jurisdictions, as well as overseeing required filings and year-end reporting. The Payroll Manager will utilize Workday Payroll to maintain accurate payroll data while integrating with ADP for processing and finalizing regular, commission, bonus, and related pay.

Essential Duties and Responsibilities include the following (other duties may be assigned):

Payroll Processing:

• Manage the end-to-end payroll process by compiling and validating payroll data, resolving discrepancies, and transmitting accurate information to the payroll vendor for processing.
• Ensure timely and accurate submission of employee and employer 401(k) contributions to the retirement vendor.
• Manage and resolve missed punches and time and attendance discrepancies by conducting thorough reviews and ensuring accurate adjustments to payroll records, promoting compliance with company policies and accurate employee compensation.
• Ensure payroll data is managed accurately and kept up-to-date, with timely processing for regular, commission, bonus, and related payrolls.
• Oversee payroll administration and record-keeping, including taxes, garnishments, and other deductions and earnings.
• Collaborate with internal stakeholders, including Finance and Accounts Payable, to provide necessary payroll information and documentation to support related financial processes.
• Monitor and resolve payroll discrepancies, ensuring timely and accurate resolution of issues to maintain a high level of employee satisfaction.

Tax Compliance and Reporting:

• Ensure timely and accurate filing of payroll tax returns at federal, state, and local levels while collaborating with the payroll vendor to verify compliance with tax regulations and that tax deposits are made on schedule for all jurisdictions.
• Conduct regular audits of payroll tax transactions to ensure accuracy and compliance with applicable laws and regulations.
• Complete and prepare monthly, quarterly, and annual tax filings and payroll tax returns, ensuring compliance with all federal, state, and local regulations while maintaining accurate records for auditing purposes.
• Stay informed about new legislation affecting payroll, providing guidance on relevant federal, state, and local laws to ensure compliance and best practices.

Administrative Duties:

• Respond to employee inquiries and concerns regarding payroll matters, delivering outstanding customer service and support to enhance the overall employee experience.
• Facilitate annual audits by delivering accurate and timely payroll data, including essential information for the 401(k) audit.
• Create, document, and regularly update Standard Operating Procedures (SOPs) for payroll processes to ensure consistency, compliance, and efficiency in payroll operations.
• Generate and present comprehensive payroll reports for management, detailing payroll expenses, tax liabilities, and other key metrics for financial analysis.
• Create, implement, and regularly update payroll policies and procedures to ensure compliance with legal regulations and company standards.

Knowledge, Skills, and Abilities Requirements:

• Extensive knowledge of the full-cycle payroll process, including payroll preparation, processing, balancing, auditing, and tax compliance with applicable regulations.
• Highly motivated self-starter with a proven ability to perform effectively under tight and recurring deadlines.
• Exhibit a strong commitment to detail and accuracy in all aspects of payroll processing and reporting.
• In-depth knowledge of federal, state, and local payroll tax regulations.
• Uphold confidentiality and ensure data security for all payroll information, adhering to organizational standards and regulatory requirements.
• Demonstrates strong analytical skills with the ability to effectively interpret financial records.
• Ability to work collaboratively with HR, finance, and other departments to gather necessary information and resolve payroll-related issues.

Education and/or Experience Requirements:

• Bachelor’s degree in Business Administration, Finance, Accounting, Human Resources, Payroll Tax, or in any related field. Qualifying experience may be substituted with two years of related experience for each year of education.
• A minimum of six (6) years of experience managing full-cycle payroll processing and tax compliance for federal, state, and local authorities.
• Requires recent experience with Workday Payroll, including proficiency in processing payroll and managing payroll-related data within the system.