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Part-Time Office Assistant I (20 hours per week)

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Part-time On-site 11d ago

Location:

Newberg, OR, US

Company:

City of Newberg Oregon is a local government providing public services and community support.

Summary:

The Office Assistant I supports various administrative and clerical functions within the Community Development Department. Applicants must have a high school diploma and one year of relevant experience.

Requirements:

Technology: Spreadsheet software, Database software, Word processing software

Hard Skills: Data entry, Office management, Bookkeeping, Customer service

Credentials: High School Diploma or GED

Experience: One (1) year of experience related to the position.

Job Description:

GENERAL STATEMENT   

Performs a variety of routine to complex para-professional duties, including the input, curation and collation of different forms of data including payments, receipts, spreadsheet, database, payroll or other financial data and records.

 

SUPERVISION RECEIVED

Works under the supervision of a supervisor or other management-level position.

 

SUPERVISION EXERCISED 

None. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Answer, screen and transfer inbound phone calls.
  • Receive and direct visitors and clients. Transfer information to other staff as necessary.
  • General clerical duties including photocopying, fax, and mailing.
  • Maintain and retrieve documents from electronic and hard copy filing systems.
  • Verify documents, invoices and other paper records.
  • Maintain routine/basic bookkeeping.
  • Provide front-line direct service to members of the public. Handle requests for information and data.
  • Resolve routine/basic administrative problems and inquiries.
  • Prepare written responses to routine inquiries.
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
  • Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
  • Open, sort and distribute incoming correspondence.
  • Coordinate maintenance of office equipment and maintain office supply inventories.
  • Processes payments for permits. Reconcile payments from third parties.
  • Maintain files and archive permits and plans for building.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.