Part-Time Events and Venues Department Coordinator

Job Description:

Job Summary

The purpose of this part-time position is to help coordinate Town of Bluffton facilities rentals, Town of Bluffton special events and non-Town of Bluffton special events in the Events and Venues Department.  Work is performed under the supervision of the Director of Events and Venues.

Essential Job Functions

• Aids the Events and Venues Department in the management of Town rental facilities and Town hosted special events and non-Town hosted special events.
• Helps coordinate facility rentals at the New Riverside Barn, Rotary Community Center, Field of Dreams at Oscar Frazier Park, Wright Family Park, Martin Family Park, Oyster Factory Park, Buckwalter Place Amphitheater Park and Buckwalter Place Veterans Park.
• Coordinates rentals including showing and scheduling; coordinates key pick-ups and returns; ensures rentals are clean and free of damage; schedules janitorial or repairs if needed; and completes pre and post rental inspections.
• Provides customer service for sponsors, vendors, and guests at events.
• Attends special event meetings and other meetings as needed.
• Responds to inquiries via e mail, phone, text, and in person.
• Assists with purchases/contracting for goods and services.
• Provides input for Department budget.
• Researches products related to the department’s needs.
• Provides assistance at Town sponsored special events and non-Town supported events.
• Performs other related duties as assigned.

Qualifications

Education and Experience:
Associate degree (bachelor’s preferred); and three (3) years of related work experience in event planning, organizing, or facilitating; or equivalent combination of education and experience.

Licenses or Certifications:
Valid South Carolina driver’s license.