Onboarding Compliance Specialist - 1099

Job Description:

About the Role:

Renuity is seeking a detail-driven Onboarding Specialist to support our 1099 contractor hiring process with a strong focus on compliance and regulatory requirements. This role ensures that subcontractors meet all legal, insurance, and licensing standards prior to engagement. The ideal candidate is highly organized, compliance-minded, and eager to learn the complexities of multi-state contractor requirements.

While this is an entry-level role, knowledge of 1099 compliance, COIs, and contractor documentation is highly preferred.

Essential Functions/Physical Requirements of Job:

Compliance Management

• Collect, verify, and track all required onboarding documentation (W-9s, contracts, COIs, licenses, background checks, etc.).

• Review Certificates of Insurance (COIs) for accuracy, coverage, and compliance with state and company standards.

• Monitor subcontractor requirements across multiple states, ensuring adherence to regional labor and insurance regulations.

• Escalate discrepancies, expired documents, or compliance risks to leadership in a timely manner.

Process Oversight

• Maintain accurate and up-to-date contractor records in SharePoint, Coupa, and other internal systems.

• Track onboarding progress to ensure no subcontractor begins work without full compliance clearance.

• Identify recurring compliance issues or process gaps and recommend improvements.

Collaboration & Communication

• Partner with insurance agencies to expedite and validate COIs.

• Provide clear guidance to subcontractors on required documents and next steps.

• Collaborate with recruiting team members and hiring managers to align onboarding with project timelines.

Qualifications:

• Required: Strong organizational skills with the ability to manage multiple onboarding files and deadlines simultaneously.

• Preferred: Familiarity with 1099 contractor requirements, insurance compliance, or COI verification.

• Preferred administrative or customer service experience

• Excellent attention to detail and ability to spot errors or incomplete documentation.

• Strong written and verbal communication skills to interact with subcontractors, agencies, and internal teams.

• Proficiency with Microsoft Excel, SharePoint, or similar tracking/filing systems.

• Adaptability to changing compliance standards and state regulations.

• Detail-oriented with a high level of accuracy in data entry and record-keeping

• Proven ability to meet deadlines and work under pressure

• Excellent time management and organizational skills

• Familiarity with HR databases, applicant tracking systems, and candidate management systems.

• Knowledge of HR practices, employment laws, and recruitment best practices.

Computer Operations:

To perform this job successfully, an individual should have a strong knowledge of Microsoft Office 365 Suite, and the ability to learn and effectively use software applications used in the performance of job duties.

Physical Requirements:

To perform this job successfully, an individual should be able to sit for long periods of time at a desk using a computer and occasionally lift and/or move up to 25 lbs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Hours:

The work schedule is Monday through Friday, 9 AM to 6 PM with a one (1) hour unpaid lunch. As a non-exempt employee, you are eligible to be paid overtime if you work over 40 hours in the week. You must not work more than 40 hours during the work week without prior approval from your supervisor, and you must complete use the time-keeping software to track when you are working.

Job Classification:

Job is non-exempt and eligible for overtime payment for hours worked over 40 hours per work week consistent with the Fair Labor Standards Act and company policies. Wages and benefits shall be paid consistently with Renuity wage and benefits policy.

About Us:

Our Vision:

The most trusted name in home improvement, providing every homeowner with a seamless journey to a home they love.

Our Mission:

Create value for our stakeholders by elevating customer expectations across our industry and consistently delivering best-in-class home improvement services. We accomplish this through tech-enabled innovation, industry-leading talent, and a company-wide commitment to seamless customer experiences.

Renuity and its affiliates are committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members. If you have a disability under the Americans with Disabilities Act or similar law, and you need an accommodation during the application process or to perform these job requirements, or if you need a religious accommodation, please contact Humanresources@renuityhome.com. 

If you have a question regarding your application, please contact TA@renuityhome.com

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