Medical Staff Coordinator

Job Description:

Medical Staff Coordinator

Nemours is seeking a Medical Staff Coordinator to join our Nemours Children's Health team in Orlando, Florida.

This is a REMOTE position, however, must reside in Central Florida.

Located in Orlando, Fla., Nemours Children’s Hospital is the newest addition to the Nemours integrated healthcare system. Our 130-bed pediatric hospital also features the area’s only 24-hour Emergency Department designed just for kids as well as outpatient pediatric clinics including several specialties previously unavailable in the region. A hospital designed by families for families, Nemours Children’s Hospital blends the healing power of nature with the latest in healthcare innovation to deliver world-class care to the children of Central Florida and beyond. In keeping with our goal of bringing Nemours care into the communities we serve, we also provide specialty outpatient care in several clinics located throughout.

The Medical Staff Coordinator will facilitate the medical staff's compliance with accreditation and regulatory standards. The coordinator will facilitate review and revision of policies, procedures and other medical staff governance documents as assigned. The coordinator will support the medical staff officers in the fulfillment of their duties. Provides support to medical staff committees as demonstrated by agenda development, meeting facilitation, documentation and follow-up is an integral part of the coordinator’s role. The coordinator will be responsible for on-going development and carrying out of new medical staff orientation. The coordinator interacts with members of the medical staff, hospital administration, practice administration and Corporate Management.

• Maintain confidentiality of highly sensitive practitioner-specific information
• Maintains accurate and complete data for credentialed providers
• Perform quality control checks on credentialing files

Essential Functions:

• Serve as a resource to the medical staff regarding accreditation and regulatory standards and assures medical staff compliance.
• Serve as liaison between medical staff members, hospital and practice administration.
• Coordinate the activities of the medical staff in the areas of policy and procedure development, revision, and distribution. Assists in the preparation and update of all required medical staff documents.
• Coordinates the activities of the medical staff committees including agenda preparation, meeting planning, meeting facilitation, and documentation of committee proceedings.
• Provide administrative support to the elected officers of the medical staff in fulfillment of their duties as officers, and biannual medical staff elections.
• Maintain current, accurate files for all medical staff committee and assigned activity groups.
• Process requests for references and verification, memos and letters sent to medical staff members, memos and letters sent regarding medical staff committee activities.
• Maintain the content of the Medical Staff webpage.
• Coordinate all aspects of planning and carrying out special events for the medical staff such as the semi-annual medical staff meetings, medical staff leadership retreats, medical staff socials, doctors’ day, etc.
• Obtain primary source verification of professional credentials for applicants accordance with the credentialing policy and bylaws
• Collect data and prepare initial and reappointment files for presentation to various committees and physicians
• Maintain a system for tracking expiring documents
• Maintain accurate, complete and up to date information in the credentialing software system

Job Requirements:

• Associate's Degree required.  5 years experience may be substituted in lieu of Associate’s Degree.
• Minimum of 3-5 years experience required in medical staff office/credentialing in a hospital setting.
• CPCS or CPMSM Certification– if not certified, must become certified within two years of employment.