Job Description - Billing Analyst (EA 000422)

Job Description:

Job Description

Billing Analyst - EA 000422 - Fully Remote

Primary Location

- United States-EA Home Based

Description

Electrify America is committed to revolutionizing the way people charge. As the country's largest open DC fast charging network, Electrify America is actively contributing to electrifying mobility today and building a more sustainable future.

At Electrify America, we value innovation, collaboration, and a commitment to sustainability. We strive to establish a diverse and inclusive workplace where employees can develop personally and professionally. As a team member at this rapidly growing company, you can work on state-of-the-art technology and join a team making a significant impact in the world. If you're interested in joining a dynamic, innovative company, Electrify America is a place where you can learn, grow, and make a difference!

Role Summary:

The Billing Analyst will provide administrative and invoicing assistance for the Electrify America Operations team. The ideal candidate will possess deep expertise in billing functions, excel in communication, and demonstrate strong organizational skills.

Serving as the liaison between external vendors, project managers, purchasing and finance teams, overseeing management of internal funding allocation processes and vendor invoice approvals – this individual will gather the necessary supporting documentation and initiate purchase requisitions, monitor the overall workflow of information and approvals, and track spending against purchase orders as invoices are received and processed against contract payment terms.

Role Responsibilities:

Internal Funding Allocation Activities – 50%

• Gather and ensure completeness of all required documentation for Purchase Requisitions
• Create Purchase Requisitions and assist with any necessary Purchase Order creation for operations related costs via SAP
• Serve as the primary point of contact for identifying Purchase Order numbers and providing updated copies where needed
• Monitor allocated funding on Purchas Orders to ensure sufficient funds available for project spending by cross-referencing Operation Team’s project data to SAP records.
• Monitor escalation of long-duration Purchase Requisitions, following up with project managers to fast-track information flow
• Maintain documentation repository for funding requests and completed funding allocations by program and vendor
• Foster and maintain strong relationships with Finance, Purchasing, and Accounting teams

Accounts Payable Activities – 45%

• Serve as the primary point of contact between external vendors and the company for invoice-related issues
• Collaborate with project managers to align on forecasted invoices, approvals, and invoice processing
• Gather and ensure the completeness of all required documentation for invoice submission and approval
• Submit invoice and/or check requests to Accounts Payable (SAP ERP) for timely payment processing.
• Coordinate with Accounts Payable on invoice-related activities and resolve any discrepancies or issues
• Monitor escalation of past-due invoices for payment, following up with project managers and Accounts Payables to fast-track information flow

Vendor Set-Up Activities – 5%

• Provide project managers with the internal and external forms required for new vendor onboarding and setup
• Submit requests to Vendor Management team for creation of vendor profiles

Qualifications

Years of Relevant Experience:

• 3-5 years of relevant experience

Education (Required):

• Bachelor’s degree or equivalent work experience in Accounting, Finance, or Business Administration

Education (Desired):

• Certification of competency in Microsoft Project, Primavera, or similar software
• Certification in ERP

Skills:

• Excellent written and oral communication skills
• Demonstrated record of precision and integrity in past work assignments
• Exceptional customer service skills with the ability to thrive in a fast-paced, dynamic environment
• Ability to work cross-functionally with internal and external partners on complex, multipart tasks
• Self-motivated, detail-oriented, and able to work independently under limited supervision
• Organization – ability to streamline multiple projects and tasks in a repeatable manner
• Integration – joining people, processes, or systems
• Resource management
• Computer savvy
• Problem solving

Specialized Skills (Required):

• Proven experience in invoice management or a related field, using project management platforms such as Procore
• Strong organizational and communication skills
• Ability to work effectively under tight deadlines and handle multiple tasks simultaneously
• Proficient in accounting software and Microsoft Office Suite
• Detail-oriented with a strong focus on accuracy

Specialized Skills (Desired):

• Experience with SAP or similar ERP systems
• Previous experience in a financial or accounting environment
• Knowledge of invoicing best practices and financial procedures
• Experience training field staff on the use of project management tools and reporting
• Familiarity with dashboarding tools such as Tableau

Work Flexibility:

• Up to 10% travel required

Electrify America is an Equal Opportunity Employer. We welcome and encourage applicants from all backgrounds, and do not discriminate based on race, sex, age, disability, sexual orientation, national origin, religion, color, gender identity/expression, marital status, veteran status, or any other characteristics protected by applicable laws.

Electrify America endeavors to make www.electrifyamerica.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at careers@electrifyamerica.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.