Grants and Contracts Manager, Campus Grants Management Team (Remote)

Job Description:

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Job Title: Grants and Contracts Manager, Remote

Occupational Summary

All Duke University remote workers must reside in one of the following states or districts: Arizona; California; Colorado; Connecticut; Florida; Georgia; Hawaii; Illinois; Indiana; Maryland; Massachusetts; Michigan; Maine; Montana; New Hampshire; New Jersey; New York; North Carolina; Ohio; Pennsylvania; South Carolina; Tennessee; Texas; Virginia; Washington (State); Washington, DC.

Be You: As a Grants and Contracts Manager with the Campus Grants Management Team, you will be at the forefront of providing cradle-to-grave grant management services for specifically identified departments. You will be more than a transaction processor; you will be a subject-matter expert and a partner with faculty in crafting excellent proposals and managing awards in accordance with sponsor guidelines. You will thrive in a fast-paced environment, managing multiple priorities, and using your strong critical thinking and problem-solving skills to ensure compliance and successful completion of grant and contract objectives. You will manage a team of Grants and Contracts Administrators, providing sound, accurate guidance to PIs and their staff, and leveraging your high-level Excel skills to oversee complex grants and contracts portfolios.

Be Bold: Join a dynamic and growing unit in the Office of the Vice President for Research, dedicated to providing high-quality customer service and compliant award management. Your role will involve pre-award activities such as assisting departmental faculty/PI in the development, preparation, and submission of research proposals, ensuring all applications meet agency and university guidelines and managing the subcontract process with pre-award offices and collaborating organizations. Post-award activities will include meeting with faculty regularly to provide updates and guidance, reconciling projects monthly, and closing out projects in line with university and sponsor guidelines. You will use your discretion and independent judgment to make decisions that impact the compliance and successful completion of grant and contract objectives.

Be You: Your strong analytical background, strength in problem solving, attention to detail, and ability to make sound independent decisions will be crucial in managing a highly complex grants and contracts portfolio. In addition to managing a grant portfolio, you will constructively manage a team, ensuring all staff are adequately trained and provide a high level of service and delivery to our faculty. You will serve as the point person for team members on grants and contracts issues, execute regular monitoring reports to ensure the team is meeting all university performance expectations, and create a team culture that fosters open communication, motivates staff, and encourages learning and professional development.

Be Bold: Embrace the opportunity to work closely with the Sr. Manager to recommend various personnel actions, supervise other grants and contracts positions, and manage budget, reporting, and compliance timelines through the lifecycle of the grant or contract. Your leadership skills and understanding of research administration will be key in navigating the changing landscapes and technologies in grants and contracts management.

Required Qualifications at this Level:

Education/Training Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.

Successful completion of the Research Administration Academy (RAA) within 12 months of the hire date and Advanced Grants Management (6 additional months) is required. Successful completion of all expected training will be an annual performance goal until complete. The employee must maintain RAA and AGM certifications by completing continuing education requirements. Certified Research Administrator preferred.

Experience/Work generally requires three years of relevant grants and contracts and/or leadership experience.

Skills:

- Full command of grants and contracts systems; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).

- Ability to communicate clearly and effectively, both verbally and in writing with all levels of the organization.

- Ability to manage and prioritize multiple projects/tasks simultaneously.

- Ability to manage, advise, and guide grant administrators

- Understand and apply knowledge of national compliance issues to circumstances at Duke University

- Leadership skills

- Critical thinking and problem-solving

- Understanding of research administration as it relates to, but not limited to, compliance, internal controls, effort management, fund accounting on federal and non-federal awards.

- Flexible and agile with changing landscapes and technologies in grants and contracts management.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position of USD $66,404.00 to USD $114,002.00. When extending an offer, Duke University considers various factors, including (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education and training, key skills, internal peer equity, and market and organizational considerations.

Total Compensation
Your total compensation goes beyond your paycheck. Duke offers comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs for eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions
Certain positions at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provisions for requesting reasonable accommodations will be provided by each hiring department.