Full-Charge Bookkeeper

Job Description:

Full-Charge Bookkeeper

About Propellic

Propellic is the leading digital growth agency for travel and tourism brands. We pair cutting-edge performance marketing with a culture of curiosity, experimentation, and radical candor—so every teammate can do the best work of their career while shaping the future of travel.

About the Role

As our first Full-Charge Bookkeeper, you’ll own the accuracy, timeliness, and audit-readiness of Propellic’s financial data from transaction coding through month-end close. You’ll collaborate with leadership to keep cash flowing, margins crystal-clear, and compliance airtight—freeing the team to focus on growth. If you love building systems, spotting anomalies before they become problems, and closing the books faster every month, we want to meet you.

Key Responsibilities

• Maintain airtight books – Record, classify, and tag every transaction; attach receipts; and automate recurring entries, with a full weekly sweep completed by Friday 5 PM CT.
• Lead a six-day GAAP-compliant month-end close – Publish a close calendar, reconcile all balance-sheet accounts, post accruals, and deliver draft financials by the 3rd business day, final statements by the 4th, and variance commentary by the 6th.
• Own Accounts Payable – Capture and code vendor bills within two business days, route approvals, schedule payments to balance cash preservation with on-time performance, and keep DPO in the 20-25-day range.
• Steer Accounts Receivable & Collections – Configure client billing in Stripe, run weekly aging reports, execute collection workflows, and keep AR > 60 days under 5 % of total receivables.
• Process Payroll – Calculate commissions/bonuses, prepare payroll for executive approval three business days before pay date, and ensure zero net-pay errors.

What Success Looks Like

• 100 % transaction accuracy each week with receipts, vendors, tags, and GL accounts in place.
• ≤ 1 post-close adjusting entry over $250 per month.
• 98 %+ vendor invoices paid on or before negotiated terms; zero late-fee incidents.
• Reliable cash-flow visibility—forecasts updated in real time as payments post.
• Smooth, error-free payroll with proactive variance explanations to leadership.

Who You Are

• 4+ years full-charge bookkeeping or senior accounting experience (agency or services firm ideal).
• Expert in QuickBooks Online, GAAP, and month-end close best practices.
• Comfortable running AP/AR, payroll, and cash-flow forecasting end-to-end.
• Detail-obsessed yet deadline-driven—your reconciliations balance to the penny, on time.
• Tech-forward: you automate workflows in tools like Zapier, Fyle, Stripe, or similar.
• Strong written communication; you document processes and explain variances with clarity.
• Eligibility to work in the U.S. (for payroll purposes) or ability to contract internationally.

What We Offer

• Remote-first flexibility with a global, high-performance team.
• Partially covered medical, dental, and vision insurance plus a 5 % 401(k) match.
• Generous PTO and company holidays
• Budget for professional development and industry conferences.
• A culture that values experimentation, autonomy, and radical candor.

Work Environment Requirements

• Reliable high-speed internet and comfort with virtual collaboration tools.
• Availability for core worh hours around 9a-5p U.S. Central Time.
• Reasonable accommodations provided for qualified individuals with disabilities.

Commitment to Diversity

Propellic celebrates diverse perspectives and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.

Application Process

1. Quick screening interview
2. Career-history & skill interview
3. Skill exam (< 1.5hr) - only three candidates will be asked to perform this step.
4. Reference checks

Ready to keep our financial engine humming? Apply now and help Propellic inspire the world to travel.