Executive Operations Manager

Job Description:

Our mission at Greenhouse is to make every company great at hiring – so we go to great lengths to hire great people because we believe that they’re the foundation of our success. At Greenhouse, you’ll join a team that collaborates purposefully, fosters inclusivity, and communicates with transparency and accountability so we can help companies measurably improve the way they hire.

Join us to do the best work of your career, solving meaningful problems with remarkable teams.

Greenhouse is looking for an Executive Operations Manager based in the Eastern Time Zone to join our team!

Reporting directly to our Chief People Officer, you’ll be a trusted partner to multiple members of our Executive Leadership Team (ELT). You’ll align top strategic priorities with daily execution, lead special projects, and ensure seamless coordination of schedules, meetings, and travel. You thrive in a high-trust, mission-driven, and collaborative environment.

Who will love this job

• An entrepreneurial spirit - you take initiative, solve problems creatively, and are energized by contributing to a purpose-driven team.
• A proactive partner - you anticipate needs before they arise, streamline workflows, and empower executives to focus on what matters most.
• An adaptable professional - you maintain composure under pressure, quickly adapt to changing circumstances, and can effectively resolve issues as they arise, ensuring smooth operations.
• A meticulous operator - you pride yourself on accuracy, confidentiality, and operational excellence in everything you do.

What you’ll do

• Represent the ELT with professionalism in interactions with internal and external stakeholders, including customers, vendors, and staff.
• Manage the ELT’s operating rhythm: facilitate meeting agendas, schedule and coordinate executive offsites, and ensure strong follow-through on shared goals.
• Proactively manage executive calendars and communications (including email, if requested), always looking ahead to optimize time and focus.
• Plan and execute leadership events (e.g., executive offsites, board-level meetings, customer dinners).
• Coordinate complex domestic and international travel, including detailed itineraries and timely expense reporting.
• Act as a trusted liaison, making operational decisions, gathering key information, and driving forward cross-functional initiatives.
• Identify and implement process improvements that enhance efficiency and clarity for the ELT.
• Uphold the highest standards of integrity, discretion, and follow-through.

You should have

• 5+ years of demonstrated experience supporting multiple senior executives with a high standard of professionalism and discretion
• 1+ years of experience managing scheduling or logistics for boards or committees
• Experience with high-volume scheduling and coordination-based work
• Experience planning and executing in-person leadership events, such as executive offsites, board-level meetings, or customer-facing events
• Strong track record of calendar management, meeting coordination, and event planning
• Experience managing executive offsites, customer dinners, and leadership events
• Proficiency in GSuite (Slides, Docs, Calendar), Zoom, and Slack
• Accurate expense management
• Sharp time management and prioritization skills with a strong sense of urgency
• Excellent discretion, judgment, and emotional intelligence
• Grace under pressure and the ability to adapt in real time
• Your own unique talents! Your background has given you a unique perspective and set of transferable skills that aren't always in alignment with a given role - but those are qualities we value at Greenhouse. If you don't meet 100% of the qualifications outlined above, we still strongly encourage you to apply

Applicants must be currently authorized to work in the United States on a full-time basis.

If you are based in California, we encourage you to read this important information for California residents linked here.

The national pay range for this role is $88,000 - $104,000. Individual compensation will be commensurate with the candidate's experience and qualifications. Certain roles may be eligible for additional compensation, including stock option awards, bonuses, and merit increases. Additionally, certain roles have the opportunity to receive sales commissions that are based on the terms of the sales commission plan applicable to the role.

Greenhouse provides a variety of benefits to employees, including medical, dental, and vision insurance, basic life insurance, mental health resources, financial wellness benefits, and a fully paid parental leave program. For US-based employees, we offer short-term and long-term disability coverage, a 401(k) plan and company match. U.S. based employees also receive, per calendar year, up to 13 scheduled paid holidays and up to 80 hours of paid sick leave. Non-exempt employees accrue up to 20-25 days of paid vacation time, depending on tenure, and exempt employees have flexible time off (FTO).

The anticipated closing date for this role is July 18th, 2025.

#LI-SS1

At Greenhouse, we live by our mission through using our own product to help us hire the right person for the job, every time. We are a remote-first company and have shared office spaces in New York City and Ireland, and optional co-working spaces that give us flexibility to do our best work anywhere. We take an active role in our growth through a performance review program that’s committed to providing actionable feedback, and a bonus structure that rewards great performance. We believe that bringing together a variety of perspectives makes us a stronger company – and we nurture leaders who create an inclusive culture and invest into employee resource groups that celebrate our differences and life experiences. We’re proud to have built an award-winning culture that’s been recognized as Fortune’s Best Places to Work and Inc.’s Best Workplaces multiple years in a row.

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Greenhouse Software is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation during the application process, reach out to accommodations@greenhouse.io.

Emails about job opportunities at Greenhouse Software are only offered by employees with @greenhouse.io email addresses. See this page on our website if you suspect a phishing scam.