Executive Assistant

Job Description:

About Equip 

Equip is the leading virtual, evidence-based eating disorder treatment program on a mission to ensure that everyone with an eating disorder can access treatment that works. Created by clinical experts in the field and people with lived experience, Equip builds upon evidence-based treatments to empower individuals to reach lasting recovery. All Equip patients receive a dedicated care team, including a therapist, dietitian, physician, and peer and family mentor. The company operates in all 50 states and is partnered with most major health insurance plans. Learn more about our strong outcomes and treatment approach at www.equip.health.

Founded in 2019, Equip has been a fully virtual company since its inception and is proud of the highly-engaged, passionate, and diverse Equisters that have created Equip’s culture.  Recognized by Time as one of the most influential companies of 2023, along with awards from Linkedin and Lattice, we are grateful to Equipsters for building a sustainable treatment program that has served thousands of patients and families.

About the role 

The Executive Assistant II will be responsible for supporting Equip’s Co-Founder and Chief Clinical Officer. The role requires proactive management of day-to-day schedules in such a way that assigned executives are able to complete their obligations in an organized, efficient manner. The Executive Assistant II is a strong communicator who will build strong relationships both across the company and with key external stakeholders. This role requires strong attention to detail, deadline orientation, and comfort working under minimal direction to fulfill and anticipate workflows and needs. The Executive Assistant II will work in collaboration with the Chief Clinical Officer, the Chief of Staff, the Clinical Department and the broader Executive Assistant team. 

Responsibilities 

• Manage Google Calendar for Chief Clinical Officer and other Clinical leaders, coordinating internal and external meetings, exercising discretion in communicating times and evaluating needs. 

• Manage Google Mail inboxes for Chief Clinical Officer and send pre-drafted communications on behalf of the Chief Clinical Officer.

• Attend meetings as needed to take clear notes and distribute pre- and post-meeting materials appropriately. 

• Coordinate the execution of Clinical team on-sites and other team engagement initiatives with thought partnership from Chief Clinical Officer, including coordinating travel plans, catering and team dinners, as well as agendas and team building activities. 

• Assist in the creation and distribution of agendas, presentations, and other materials for team and department meetings. 

• Assist in the coordination and communication of project duties as requested. 

• Book and manage Chief Clinical Officer’s travel.

• Manage and submit Chief Clinical Officer’s expense reports in a timely manner. Review and approve executive’s direct reports’ expenses. 

• Perform other duties as assigned. 

Qualifications 

• 7+ years of experience as an Executive Assistant with experience supporting at least 2 C-Suite executives at a time, in large, fast paced companies 

• Excellent interpersonal skills with demonstrated ability to build trust quickly. 

• Proficiency in Google Suite. 

• Exceptional attention to detail. 

• Demonstrated problem solving skills with a strong bias toward action.  

• Strong time management and prioritization skills. 

• Extreme discretion and sound judgment with confidential information. 

• Comfortable adapting to change and working in a fast-paced environment.

• Strong written and verbal communication skills with an ability to tailor your message to different audiences.  

Time Off: 

• Flex PTO (3-5 wks/year recommended) + 11 paid company holidays.

• Generous parental leave.

Core Benefits: 

• Competitive Medical, Dental, and Vision plans with generous employer contributions for both individuals and families. 

• Company-paid Short-Term Disability, Long-Term Disability, Life and AD&D insurance.

• Company-paid partnership with Maven Clinic to provide comprehensive reproductive and family care resources.

• Employee Assistance Program (EAP), a company-paid resource for mental health, legal services, financial support, and more! 

• 401(k) retirement plan.

Additional Perks: 

• Opportunities to attend team onsites and conferences at various locations throughout the US.

• $250/month stipend to use a co-working space. 

• $50/month home internet stipend.

• One-time work from home stipend of up to $500.

Physical Demands 

Work is performed 100% from home with expectations to travel two times per year. This is a stationary position that requires the ability to operate standard office equipment and keyboards as well as to talk or hear by telephone. Sit or stand as needed.

At Equip, Diversity, Equity, Inclusion and Belonging (DEIB) are woven into everything we do. At the heart of Equip’s mission is a relentless dedication to making sure that everyone with an eating disorder has access to care that works regardless of race, gender, sexuality, ability, weight, socio-economic status, and any marginalized identity. We also strive toward our providers and corporate team reflecting that same dedication both in bringing in and retaining talented employees from all backgrounds and identities. We have an Equip DEIB council, Equip For All; also referred to as EFA. EFA at Equip aims to be a space driven by mutual respect, and thoughtful, effective communication strategy - enabling full participation of  members who identify as marginalized or under-represented and allies, amplifying diverse voices, creating opportunities for advocacy and contributing to the advancement of diversity, equity, inclusion, and belonging at Equip.

As an equal opportunity employer, we provide equal opportunity in all aspects of employment, including recruiting, hiring, compensation, training and promotion, termination, and any other terms and conditions of employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, familial status, age, disability, weight, and/or any other legally protected classification protected by federal, state, or local law. 

Compensation Range: $80K - $90K