Contract Administration Manager

Job Description:

Position Summary:

The Contract Administration Manager will oversee the end-to-end administration of project contracts, including billing, collections support, lien rights compliance, and team development. This role ensures that contracts are reviewed, documented, and enforced in alignment with company standards and legal requirements. It also plays a key role in supporting cash flow and minimizing risk by managing lien documentation and facilitating timely billing practices.

Key Responsibilities:

• Team Leadership & Workflow Oversight
  • Lead and mentor the contract administration team, including onboarding, training, and performance management
  • Oversee day-to-day contract workflows, ensuring timely contract review, tracking, and documentation
  • Partner with project management, accounting, and legal to align on best practices and compliance protocols
• Billing & Collections Support
  • Ensure timely and accurate submission of monthly pay applications (AIA format and custom forms)
  • Monitor outstanding AR and support collections with documentation and escalation processes
  • Assist in resolving billing disputes by reviewing contract terms and project documentation
• Compliance & Lien Rights
  • Manage internal lien rights processes across multiple states, including tracking preliminary notices, deadlines, and lien waivers
  • Oversee proper preparation, notarization, and submission of lien waivers (conditional/unconditional)
  • Ensure insurance certificates, subcontractor compliance documents, and legal paperwork are current and stored
• Process Improvement & Reporting
  • Maintain and improve contract workflows and SOPs to support scalability and risk reduction
  • Track key metrics (e.g., billing timeliness, waiver compliance, aging receivables) and report to leadership
  • Lead adoption and optimization of tools such as Salesforce, Linksquares, GC Pay, Textura, etc.

Qualifications

Qualifications:

• 5+ years of experience in contract administration or project billing in commercial construction
• 2+ years in a leadership or supervisory role, preferably within a subcontractor environment
• Strong understanding of lien laws, billing workflows, and compliance requirements
• Proficient in Microsoft Office, with experience in ERP or project management systems
• Excellent organizational and interpersonal skills with a strong attention to detail
• Notary Public commission preferred (or willingness to obtain upon hire)

Preferred Qualifications:

• Industry experience in glass & glazing, curtainwall, or trade subcontracting
• Experience navigating GC platforms like Textura, GC Pay, or Procore
• Familiarity with multi-state lien deadlines and notice requirements

Binswanger Glass offers clients glass and glazier solutions that will help restore, transform and increase the beauty of their home or commercial property. We use our 150 years of experience in the industry to provide proficient project management, expert installation, and productive teamwork to assist clients with their needs. Originally founded in 1872, Binswanger Glass is headquartered in Memphis, TN and is the largest retailer and installer of Architectural Glass and aluminum products within the construction and residential markets in the United States.

Best in Glass Benefits

Binswanger Glass offers a comprehensive benefits package for all full-time employees:

• Industry-leading Compensation
• Medical, Dental, and Vision Insurance Plans
• 401K with employer match
• 100% Company-paid Short-Term Disability and Life Insurance
• Supplemental Life Insurance and additional Voluntary Benefits
• Personal Health Advocate
• Employee Assistance Program
• Tuition Reimbursement
• Generous Paid Time Off (PTO) including 9 annual holidays
• Daily Pay

EEO/AA Employer/F/M/disabled/veterans

#INDBG