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Administrative Assistant

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Part-time 7d ago

Company:

EIDS Cleaning & Consulting is a mission-focused organization delivering high-quality cleaning, consulting, and compliance services for food and industrial facilities.

Summary:

The Administrative Assistant will support the operations team by managing calendars, coordinating meetings, and organizing documents. Candidates should have an administrative background and proficiency with office software.

Requirements:

Hard Skills: Proficiency in Google Workspace (Docs, Sheets, Drive) and/or Microsoft Office Suite., Strong written and verbal communication skills., Ability to manage time effectively, self-prioritize, and maintain confidentiality.

Credentials: high-school diploma or equivalent required; Associate’s degree preferred.

Experience: 1–2 years of administrative or office coordination experience.

Job Description:

Job Title: Administrative Assistant

FLSA Status: Non-Exempt

Department: Administration

Reports To: Operations Manager

Position Summary:

EIDS Cleaning & Consulting is seeking a proactive, organized, and detail-oriented Administrative Assistant to support our growing operations team. This part-time hourly role is essential to maintaining internal efficiency, assisting leadership, and supporting compliance-related processes.

The Administrative Assistant will help reinforce our company’s core values—Advocate Safety & Compliance, Empower People, Champion Continuous Improvement, Transform Communities, and Leave a Lasting Impact—by delivering consistent and reliable administrative support.

Key Responsibilities:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

  • Administrative Operations:
  • Coordinate meetings, manage calendars, and send reminders for internal and client-facing appointments.
  • Draft, format, and proofread correspondence, reports, checklists, and standard operating procedures.
  • Organize both digital and physical files in alignment with compliance and operational standards.
  • Monitor and route emails, voicemails, and internal communication requests.
  • Office & Systems Support
  • Track and reorder office and cleaning supply inventories.
  • Support usage of internal systems, including timekeeping, compliance tracking, and workflow tools.
  • Assist with documenting and organizing safety audits, inspection logs, and compliance forms.
  • HR & Compliance Assistance
  • Maintain accurate employee records, including certification tracking (e.g., OSHA, food safety).
  • Monitor and track deadlines for trainings, safety briefings, and compliance reviews.
  • Assist with recruiting and onboarding activities.
  • Communication & Client Support
  • Assist with client documentation including proposals, contracts, and correspondence.
  • Provide prompt and professional support for client or vendor inquiries via phone or email.
  • Uphold a customer service mindset aligned with EIDS’ mission and service standards.

Preferred Qualifications: 

  • High school diploma or equivalent required; Associate’s degree preferred.
  • 1–2 years of administrative or office coordination experience.
  • Proficiency in Google Workspace (Docs, Sheets, Drive) and/or Microsoft Office Suite.
  • Strong written and verbal communication skills.
  • Ability to manage time effectively, self-prioritize, and maintain confidentiality.
  • Familiarity with food manufacturing, sanitation, or compliance environments is a plus.
  • Relevant certifications in operations management or related fields are a plus.

Performance Matrix:

  • Task & Document Accuracy
  • Target: = 95% accuracy across routine administrative outputs.
  • Measurement: % of completed tasks and documents submitted with minimal or no errors.
  • Timeliness & Responsiveness
  • Target: 90% of tasks completed by deadline; responses within 24 hours.
  • Measurement: Average time to complete tasks and respond to communications
  • Compliance & Records Maintenance
  • Target: 100% of records updated and filled per compliance standards.
  • Measurement: Consistency in updating records and filling compliance documentation.
  • Professional Communication & Customer Service
  • Target: 100% professional interactions; positive stakeholder feedback.
  • Measurement: Tone, clarity, and follow-up in written and verbal communications.
  • Initiative & Problem Solving
  • Target: Identifies 1-2 improvements or takes initiative each quarter.
  • Measurement: Proactivity in identifying and resolving workflow issues.

Compensation & Benefits: 

  • Part-Time Position; may require occasional evening or weekend work depending on operational needs.
  • Hourly Rate: $18-24/hour, based on experience.
  • Flexible, family-friendly scheduling.
  • Access to internal training and development resources.
  • Growth opportunities within a purpose-driven organization.

To Apply: 

Please submit your resume and cover letter to careers@eidscleaning.com with the subject line "Administrative Assistant".

Company Values: 

EIDS Cleaning & Consulting is a mission-focused organization that delivers high-quality cleaning, consulting, and compliance services for food and industrial facilities. We empower teams, elevate safety, and help transform communities by supporting clients with integrity, innovation, and care. Join us in building cleaner, safer, and more impactful workplaces.

EIDS Cleaning & Consulting is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.