Accounts Payable (AP) Accounting Specialist

Job Description:

Accounts Payable (AP) Accounting Specialist

United StatesFinOps – Accounting /Full-Time Remote /Remote
At Gurobi Optimization, we're on a mission!
A mission that focuses on mathematical optimization. We empower our customers to expand their use of mathematical optimization technology in order to make smarter decisions and solve some of the world's toughest and most impactful business problems. We're looking for passionate, dedicated, innovative game-changers to join our team and drive the future of Gurobi.
As an Accounts Payable Specialist at Gurobi Optimization, you'll manage invoice processing, vendor communication, and payment reconciliation processes. Your duties will include accurately processing invoices, matching them with purchase orders, and entering them into our accounting system. You'll also manage vendor accounts, resolve issues, and comply with company policies and regulations. Additionally, you'll collaborate with cross-functional teams to identify and implement process improvements. The ideal candidate will have a bachelor's degree in accounting or finance, proven experience in accounts payable, proficiency in accounting software and MS Office, strong attention to detail, excellent communication skills; continuous improvement mindset, and a commitment to fostering a high-performing team.

What will you be doing?

• Own accounts payable (A/P) process from vendor management and setup to cash disbursements and management of A/P aging
• Process invoices from vendors, ensuring accuracy and completeness of information, including ensuring all invoices have appropriate support, such as purchase orders.
• Ensure understanding of the chart of accounts to allow for accurate mapping of invoices/expenses.
• Collaborate with cross-functional team members or with other finance team members on costs associated with certain vendors or costs related to certain initiatives that were incorporated with the budget to allow for accurate mapping to relevant GL accounts
• Code invoices accurately and enter them into the accounting system.
• Manage vendor accounts, including communication, issue resolution, and relationship management.
• Prepare and process vendor payments via checks, ACH transfers, and wire transfers, and web payments.
• Upward management of check signers or payment issuers to ensure payments are made timely, completely, and accurately.
• Provide training to new hires on expense reimbursement and approval of expense reimbursement
• Reconcile accounts payable transactions, resolve discrepancies, and perform month-end closing activities.
• Ensure compliance with company policies, accounting principles, and regulatory requirements.
• Identify opportunities for process improvement and collaborate with cross-functional teams to implement enhancements.

What experience and qualifications should you have?

• A bachelor's degree in accounting, finance, or a related field is preferred.
• Proven experience working in accounts payable or similar financial roles.
• Proficiency in accounting software and MS Office applications, particularly Excel.
• Strong understanding of accounting principles and practices.
• Familiarity with Bill.com, Airbase, and/or Expensify preferred.
• Familiarity with NetSuite preferred.

What skills and abilities should you have?

• Excellent attention to detail and accuracy in data entry and record-keeping.
• Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
• Effective communication skills, both verbal and written.
• Strong analytical and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Exhibiting a growth mindset and championing change and improvements in the A/P process and technologies.

Your Alignment with our Gurobi Core Values:

• Customer Focus: Verbal & written communication skills that bring clarity and build trust. 
• Power of the Team: Motivated with a team-oriented mindset that aims to both inspire and be inspired by others.
• Innovation: The courage to bring ideas forward and see yourself as an integral part of our global team. 
• Dedication: Organized and agile, focusing on meeting professional objectives while promoting a healthy work/life balance. 
• Integrity: Promise to uphold honesty as your compass and conduct all business practices ethically while promoting fiscal responsibility.