Workforce Secretary
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COPIAH LINCOLN COMMUNITY COLLEGE
Wesson, MS, US
Summary
The workforce secretary coordinates routine office activities, including data entry, correspondence management, and record keeping. They also assist with office workflow, mail processing, and the operation of office equipment to ensure smooth daily operations.
Job Description
Job DetailsJob Location: Wesson Campus - Wesson, MS 39191Position Type: Full-Time or Part-Time Education Level: High School Diploma/GED/HSESalary Range: $13.00 - $15.93 HourlyTravel Percentage: Up to 25%Job Shift: Mon-Thu 8:00-4:00 & Fri 8:00-12:00Job Category: Office Support StaffSUMMARY:
The office support staff will carry out the coordination of routine activities within the office area. The office support staff reports to the administrative/professional staff person who is responsible for the office operation. Individuals must possess motor skills and hand/eye coordination for data entry and utilization of application software for a microcomputer.
SUPERVISORY RESPONSIBILITIES:
None
DUTIES AND RESPONSIBILITIES:
1. Carries out routine responsibilities, which involve communication skills, such as answering the telephone, taking and relaying messages, etc.
2. Assists with the workflow of the office so that all facets of the position work together smoothly.
3. Performs technical work related to the position to include routine processing of materials for annual meetings and functions.
4. Assists with outgoing mail.
5. Makes office copies, prepares for mailing, files office copies.
6. Operates the office machines and computer programs in the office with accuracy and speed.
7. Composes replies to correspondences of a general nature.
8. Performs detailed office work such as word processing, filing, and record keeping.
9. Maintains a filing system for correspondence, etc.
10. Keeps up to date and knowledgeable about changes in-office procedures, letter/memo format, and information management.
11. Performs a wide array of duties, which might include multiple job titles to include, but not limited to clerk, cashier, proctor, data entry, office assistant, records manager, and a multitude of unclassified positions.
12. Performs other duties as assigned.
QualificationsMINIMUM JOB REQUIREMENTS:
High School Diploma
Two (2) years of office work experience;
PREFERRED JOB REQUIREMENTS:
Associate in Arts or Associate in Appliance Science Degree
Three (3) or more full-time years experience as an office secretary
KNOWLEDGE, SKILLS, AND ABILITIES JOB REQUIREMENTS:
Knowledge: Proficiency with Microsoft Office Products; Bookkeeping experience.
Skills: Organizational skills; Written and oral communication skills; Interpersonal skills
ENVIRONMENT AND DEMANDS:
Work Environment - The work environment is an office setting.
Physical Demands - While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
JOB ANNOUNCEMENT CLOSING INFORMATION:
This job announcement is scheduled to close on xx/xx/xx
It may close at any time if it is still open after the date listed above.
Please complete your application with this information in mind.
DOCUMENTS NEEDED TO APPLY:
Resume
Cover Letter
Unofficial Transcript(s)
Three (3) Reference Letters
CONTACT INFORMATION:
Please direct questions concerning this job announcement to:
Dr. Jackie Martin
Vice-President of the Wesson Campus
601.643.5101
[email protected]
