White Glove Receptionist [Santa Clara, CA]

Job Title: ReceptionistJob Description

The Receptionist provides high-level administrative and front desk support, serving as the first point of contact for visitors and callers. This role manages information requests, performs a wide range of clerical and administrative tasks, and ensures a polished, white-glove concierge experience at the front desk.

Responsibilities

• Greet and warmly welcome visitors, ensuring they are directed promptly and professionally to the appropriate person or area.
• Provide information to visitors and staff, and answer incoming calls using a telephone system or console switchboard.
• Receive, log, and send packages via couriers, ensuring accurate handling and timely distribution.
• Maintain a detailed visitor log and call record, and issue security passes or badges in accordance with established procedures.
• Perform typing, filing, data entry, and other routine clerical functions to support daily operations.
• Manage the boardroom schedule, including booking meetings and ensuring equipment is available and functioning properly.
• Provide administrative support such as photocopying, binding documents or books, and preparing mailers and other materials.
• Deliver a white-glove, concierge-level front desk experience for executives, guests, and internal stakeholders.
• Support executive-level administrative needs, including handling information requests and coordinating basic administrative tasks.
• Maintain organized records and files while protecting the confidentiality of sensitive information.

Essential Skills

• Strong verbal and written communication skills to interact effectively with visitors, callers, and internal staff.
• Demonstrated multi-tasking ability to manage calls, visitors, and administrative tasks simultaneously.
• Customer service skills with a focus on providing a polished, white-glove concierge experience at the front desk.
• Interpersonal skills to build positive relationships and represent the organization in a professional manner.
• Ability to work independently, prioritize tasks, and manage time effectively in a busy reception environment.
• Ability to keep information organized and maintain confidentiality of sensitive records and conversations.
• Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.
• High school diploma or equivalent.
• 0–2 years of experience in a receptionist, front desk, or administrative support role.

Additional Skills & Qualifications

• Experience in white-glove service at the front desk, providing a high-touch, concierge-style experience.
• Front desk and customer-facing experience in a professional office environment.
• Executive-level administrative support experience, including handling information requests and basic executive support tasks.
• Data entry experience with attention to detail and accuracy.
• Strong administrative support background, including filing, photocopying, document binding, and preparing mailers.

Work Environment

This role is based on-site at a professional office front desk environment, where the Receptionist serves as the first point of contact for visitors and callers. The position involves regular use of office technologies, including telephone systems or console switchboards, computers, and software such as Microsoft Word, Excel, and PowerPoint, as well as office equipment for photocopying, binding, and preparing mailers. The workday typically follows standard business hours, with responsibilities centered around visitor reception, call management, and administrative support throughout the day. The environment emphasizes a polished, white-glove concierge experience, particularly for executives and guests. Team members enjoy practical on-site perks such as free oatmeal on Wednesdays, subsidized lunch options, and free onsite parking, contributing to a comfortable and supportive workplace.

Job Type & Location

This is a Contract position based out of Santa Clara, CA.

Pay and Benefits

The pay range for this position is $27.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Santa Clara,CA.

Application Deadline

This position is anticipated to close on Sep 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.