Weekend Experience Administrative Assistant

Weekend Experience Administrative Assistant

Application Deadline: 30 September 2026

Department: Worship & Programming

Employment Type: Part Time

Location: Windmill Campus

Reporting To: Mikayla Henard

Description

Weekend Experience Administrative Assistant
Employee Classification: Part-time RegularFLSA: Non-ExemptPay Basis: HourlyHours per week: 28
Who we are
The Crossing, A Christian Church exists for people to discover Jesus and the Journey. This journey often begins when someone steps foot into one of our dynamic weekend worship environments that are filled with Bible-based, thought-provoking messages, exciting music, thematic videos, and other creative elements. Our Weekend Experience Team strives to create environments that inspire people to take the next step to building a relationship with Jesus and others.

Where you fit in
The Weekend Experience Admin will work diligently to keep the team organized and informed by providing exemplary administrative support, assistance and encouragement. This position is perfect for an outgoing individual, whom God has gifted with exemplary organizational skills and outstanding communication abilities, and who is adaptable and flexible for last minute needs & errands, or program changes.  A copy of The Crossing, A Christian Church’s Statement of Faith and Statement of Marriage and Sexuality can be found at: t.ly/Tb6YE. Please review.

What You'll Be Doing

• Serve as the first point of contact for Portal Requests and enter/assign tasks in Asana for Worship, Video, and Production
• Manage and print weekly service materials (service orders, scripts, run sheets, signage, etc.)
• Assist in managing the ministry team calendar and scheduling, including eSpace reservations and de-conflicting rooms and resources in collaboration with other ministries as needed
• Process receipts, purchases, invoices, petty cash, mileage, and related documentation
• Prepare and restock the Green Room; maintain cleanliness and supplies in the Communications Office
• Oversee Green Room volunteer team and ensure we have breakfast for each Sunday service
• Enter weekly volunteer check-ins across Weekend Experience serving teams 
• Assist in ordering items needed for creative elements and other programming needs for Sunday Sermons, Night of Worship, and other events and gatherings as directed by the Weekend Experience Coordinator
• Assist with special services and ministry events (meals, supply pick-ups, quick-turn needs).
• Retrieve packages and distribute materials as needed
• Actively participate in creative and programming meetings
• Edit and proof creative team documents and plans before printing

Guest Services Support

• Prepare and print weekly Guest Services resources, huddle notes, and volunteer confirmations
• Assemble new volunteer welcome kits (apparel, badges, coach handoff, recognition pins).
• Maintain volunteer records and follow-up steps (onboarding progress, background checks, 3‑week follow-up reports to coaches)
• Track and order Guest Services supplies and apparel, including parking team gear; keep storage and rooms tidy
• Support volunteer care rhythms (thank‑you cards, scheduling coach 1:1s)
• Submit and track eSpace requests, signage, and facility needs for GS events and environments
• Provide administrative support for GS special events and large weekend experiences

General

• Assist pastors/directors with receipts and budget monitoring
• Perform general office duties such as copying, filing, mailing, etc.
• Answer / return phone calls and emails as requested
• Purchase items for ministry as needed as directed by the Weekend Experience Coordinator
• Organize workflow and synchronize between Google Docs and Rock
• Respond to all general ministry questions, both internally and externally, via phone and email
• Run errands as needed
• Other related duties as needed

What You'll Bring To The Team

• Minimum Education: High School Diploma
• Minimum Experience: Two years in professional administrative role
• Demonstrates strong technology experience (Gmail, Google Docs, Google Sheets, Planning Center Online, Asana, Slack, Rock, etc.)
• Preferred Experience: Three years in an equivalent church setting or non-profit organization
• Must pass a pre-employment background check
• Proof of legal authorization to work in the United States

What’s expected of you

• The heart of a servant
• Exhibit spiritual maturity
• Possess strong verbal and written communication skills
• Pursue Christ-likeness daily
• Attend needed cross-functional meetings and department meetings 
• Attend monthly All-Staff meetings and occasional staff events
• Participate in staff Prayer Days
• Attend any required conferences or seminars

Staff Values

1. We set the example
2. We value relationships
3. We bring our best to work everyday
4. We sacrifice personal freedoms so we can better serve others

We champion the staff values daily and expect all staff members to join us in living these out.

Benefits

Financial & Time Off

• 403(b) retirement plan
• Paid vacation, sick time, holidays, and parental leave
• Paid prayer days
• Paid mission trip hours

Growth & Support

• Support on your spiritual formation journey
• Counseling support
• Continuing education
• Group study scholarships
• Will and trust preparation

Everyday Perks

• Free snacks and coffee
• Staff swag
• A Christ-centered workplace with a fun, relational team