Travel & Expense Manager

Overview

We are seeking a Travel & Expense Manager  with expert knowledge of concur to streamline corporate travel and expense operations while shaping policies that reduce risk and boost performance. Come join our team. Pediatrix Medical Group is a physician lead organization, and we are one of the nation’s largest providers of prenatal, neonatal and pediatric services.

Talented business professionals from diverse backgrounds choose Pediatrix because we are an exciting and innovative company that focuses on a team approach to improve the lives of patients everywhere.  We offer a diverse range of opportunities, competitive salaries and benefits, and a commitment to clinical excellence, we are confident that you'll love being a part of the Pediatrix team.

Responsibilities

The Travel & Expense Manager oversees the company’s Corporate Travel and Expense Reimbursement Program, including administration of the Concur Travel and Expense system and related processes. This role regularly communicates with all levels of management regarding policies, procedures, and proper system use, and leads Concur training for newly acquired practices. The manager also administers the corporate credit card program, maintains clinicians’ annual CME allowances in Concur, reconciles financial data between Concur and internal systems, and updates travel and expense policies as needed.

• Serve as the subject matter expert for the Corporate Travel Program, Concur Expense system, and all related travel and expense policies.

• Communicate travel policies and proper Concur usage to all levels of management; troubleshoot system/process issues; and lead Concur training for new practices and employees.

• Manage relationships with the company’s travel management provider, airlines, and other travel vendors to ensure appropriate pricing and service levels.

• Oversee integrations between Concur and Oracle/Ultipro, ensuring financial and employee data reconciles correctly. This includes resolving suspense activity, reviewing employee imports, and correcting errors promptly.

• Ensure Concur Delegation of Authority assignments comply with company policy.

• Prepare month-end reconciliations and accruals for travel, expense, and corporate credit card activity.

• Administer the corporate credit card program, including issuing/canceling cards, monitoring timely expense submission, and escalating delinquent activity when needed.

• Manage Continuing Medical Education (CME) reimbursement processes within Concur, including updates for new employees, budget changes, and resolving related inquiries.

• Maintain Concur configurations, workflows, and audit rules to align with updated policies.

• Provide T&E reporting using Concur Cognos and develop new reports as needed.

• Support internal/external audits and assist with projects related to the Travel & Expense Program.

• Identify and recommend process improvements and system enhancements to increase efficiency and reduce costs.

Qualifications

Education/Experience: 

Bachelor’s Degree in Accounting, Finance, Communications, Business or related discipline. 

5 years of experience required.

Experience managing a Travel & Expense program utilizing Concur

Knowledge/Skills:

Strong leadership skills

Ability to work independently and interact with departments 

Excellent written and verbal communication skills required

Software:

Proficient in Microsoft Office applications (Excel, Word, Outlook, etc.)

Benefits and Compensation

Take great care of the patient, every day and every way.TM At Pediatrix & Obstetrix, that’s not only our motto at work each day; it’s also how we view our employees and their families. We know that our greatest asset is YOU. 

We take pride in offering comprehensive benefits in a vast array of plans that fit your life and lifestyle, supporting your health and overall well-being. Benefits offered include, but are not limited to: Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA and HSAs, as well as a 401k plan and Employee Stock Purchase Program. Some benefits are provided at no cost, while others require a cost share between employees and the company. Employees may also select voluntary plans and pay for these benefits through convenient payroll deductions. Our benefit programs are just one of the many ways Pediatrix & Obstetrix helps our employees take care of themselves and their families. 

About Us

Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group’s high-quality, evidence-based care is bolstered by significant investments in research, education, quality-improvement and safety initiatives. 

Please Note: Fraudulent job postings/job scams are becoming increasingly common. All genuine Pediatrix job postings can be found through the Pediatrix Careers site: www.pediatrix.com/careers.

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Pediatrix is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.