Transcript Data Entry Clerk (Part-Time/Hourly)
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Henry County Schools
Mcdonough, GA, US
Summary
The Transcript Data Entry Clerk is responsible for accurately processing and entering student transcripts into the information system while maintaining strict confidentiality. They also manage student records, evaluate credits against graduation standards, and handle transcript requests.
Job Description
Department: Student Services: Counseling and Advisement Services
Reports To: Director of Counseling & Advisement
Position Type: Part-Time (Classified Staff)
This is a part-time non-benefited position that is paid at $20/hour.
Position Summary
The Transcript Data Entry Clerk is responsible for accurately processing, evaluating, and entering incoming and historical high school transcripts into the student information system (SIS). This detail-oriented role ensures that transfer credits, grades, and course histories match graduation requirements and remain completely confidential under the Family Educational Rights and Privacy Act (FERPA).
Key Responsibilities
- Transcript Entry: Accurately input course titles, grades, semester credits, and test scores from incoming transfer transcripts or hard-copy archives into the digital database.
- Credit Evaluation: Compare incoming coursework against district and state graduation standards under the guidance and collaboration of school counselors.
- Record Maintenance: Organize, update, and maintain both digital and physical student cumulative folders and records logs.
- Discrepancy Reporting: Flag missing grades, unverified credits, or course conflicts and report them immediately to the registrar or guidance counselors.
- Transcript Requests: Process outgoing transcript requests for graduating seniors and alumni via digital platforms (e.g., Parchment) or mail.
- Privacy Compliance: Maintain strict confidentiality regarding all student records and data in alignment with FERPA guidelines.
Qualifications
- Education: High school diploma required; college coursework or an associate's degree is a plus.
- Experience: Minimum 1 to 3 years of general office, data entry, or school secretarial experience, preferably involving student records.
- Technical Skills: Proficiency with computers, office equipment, and student information systems (such as PowerSchool, Infinite Campus, or similar databases).
- Core Competencies: Exceptional typing speed and numeric data-entry accuracy, strong organizational habits, and the ability to work independently while managing frequent interruptions.
