Temporary Operations Coordinator (3-Month Contract)

ABOUT OUR SCHOOL
Atlanta International School (AIS) offers the full International Baccalaureate (IB) continuum to all students, from 3K through grade 12. Our challenging academic programs develop internationally-minded, critical-thinking students able to take complex and often disparate knowledge, concepts and skills, and forge these into new and unique ways of solving problems. We provide a rigorous education in a diverse, multicultural, multilinguistic community where the reality and hope of human potential are in action.

Our mission at AIS is to develop courageous leaders who shape their world for the better. All AIS employees believe deeply in the potential of each student, value critical thinking (their own and students’) and know learning can be fun and exciting. AIS offers an incredible spirit of community and diversity of perspectives that come from students, families, and employees representing more than 90 nationalities and over 60 languages.

JOB PURPOSE:
The Operations Coordinator at Atlanta International School is a vital member of the operations administrative team, ensuring smooth and efficient day-to-day operations of the school. This role is essential in maintaining a well-organized environment and providing excellent service to students, parents, staff, and visitors.

Location: Buckhead Campus
Reports to: Operations Manager
FLSA: Non-Exempt, Full-Time, Hourly (40 Hours)
Position Status:  3-Month Employee (Temporary)
Benefits: The temporary assignment does not offer employer paid benefits.

Key Responsibilities:

• Assigning Work Orders:
  • Manage and assign work orders for the Operations Team to ensure timely and effective completion of tasks.
• Administrative Tasks:
  • Add and update school events on the Google Calendar from Veracross, ensuring accurate and timely communication of school activities.
  • Assist in paying invoices
  • Coordinate transportation for field trips, including arranging buses and communicating schedules with teachers and transportation providers.
  • Assist with filing and documentation tasks as required by the Operations leadership, ensuring accurate and up-to-date records.
• Front Desk Assistance:
  • Assist at the front desk with checking in students, parents, and visitors, ensuring a welcoming and secure environment.
  • Answer incoming calls and direct them to the appropriate person or department, providing clear and courteous communication.
  • Maintain a clean and organized front desk area, ensuring all materials and supplies are well-stocked and accessible.
• Inventory Management:
  • Keep inventory of school flags, ensuring they are organized and readily available for use.
  • Help with sorting and distributing mail and packages in the Copy Center, ensuring timely delivery to the appropriate recipients.
• Other duties as assigned

Qualifications:

• Education:
  • High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Experience:
  • Previous experience in an administrative or operations support role, preferably in a school setting.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency with Microsoft Office, Google Suite (especially Google Calendar) and Veracross or similar school management systems.
  • Ability to handle sensitive information with confidentiality and professionalism.
  • Detail-oriented with a proactive approach to problem-solving.

Work Environment:

• Physical Demands:
  • Ability to lift and carry up to 25 pounds.
  • Ability to stand, walk, and sit for extended periods.
• Work Schedule:
  • Full-time position, typically Monday through Friday 7:30 a.m. until 4:30 p.m. (with an hour lunch), with occasional evenings or weekends as needed for special events or projects.

TO BE CONSIDERED
To be considered for the above-mentioned position, please submit the following items through our online career site https://www.aischool.org/our-school/careers: a letter of interest, resume, and email and phone contact information for three professional references with at least one being supervisory in nature by the stipulated deadline. Incomplete applications will not be reviewed. We will contact those applicants whose skills and experience best match our needs. Due to the high volume of applications, we regret that we are not able to take or return phone calls regarding employment. 

EEO
AIS is an equal opportunity employer. We are a diverse community of professionals that broadly reflects the people of the metropolitan Atlanta area and the United States at large. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. AIS takes affirmative action in support of its policy to employ and advance all qualified candidates.