Temporary Full-Time Accounts Receivable Specialist

At Counter-Form., craftsmanship is a tradition. As a family-owned company, we build high-quality laminate countertops in a modern manufacturing facility where teamwork and quality come first.

We’re looking for a motivated Temporary Full-Time Accounts Receivable Specialist to join our team from Now until November/December 2026. 

Join the Counter Form team and help build products made to last. Apply today!

Join a company that invests in its people and values the work you do every day.

Job Summary: 

The Accounts Receivable Specialist is responsible for managing the company’s incoming payments, maintaining accurate financial records, and supporting daily accounting operations. This role ensures timely billing, proper payment application, and effective monitoring of customer accounts and records to maintain healthy cash flow.

Key Responsibilities:

• Generate and process customer invoices for goods and services
• Create back orders and resolve delivery discrepancies 
• Issue credit memos as needed
• Receive, post, and reconcile customer payments, including deposits and electronic transactions; investigate and resolve payment discrepancies 
• Maintain and reconcile petty cash funds
• Process lien waivers and coordinate notarization requests
• Distribute W-9 forms to customers upon request
• Manage incoming and outgoing mail, including operation of postage equipment
• Maintain organized accounting spreadsheets and customer needs
• Monitor open orders exceeding 30 days and follow up to ensure timely resolution

Monthly Responsibilities

• Prepare end-of-month sales and sales tax reports
• Generate and distribute customer account statements
• Prepare and distribute delinquency reports to the CFO, General Manager, and Sales Manager
• Participate in monthly management meetings to review past-due accounts and support collection strategies

Additional Responsibilities

• Partner with the Sales team to establish new customer accounts and ensure accurate customer needs 
• Oversee Illinois Tollway FOBS and payments; add new vehicles to accounts as needed
• Identify, address, and collect on delinquent or problematic accounts
• Update and verify customer contact information and account details
• Work with trade references for decisions on customer terms
• Manage gas card accounts and troubleshoot related issues
• Provide administrative support to the accounting and management teams
• Reconcile Kwik Trip receipts and bi-monthly statements; update tracking spreadsheets and submit to management
• Help with organizing and alphabetizing done work orders
• Perform additional duties as assigned

Qualifications

• Previous experience in accounts receivable, accounting, or bookkeeping preferred
• Strong attention to detail and organizational skills
• Proficiency in accounting software and Microsoft Office (especially Excel)
• Ability to manage multiple tasks and meet deadlines
• Strong communication and customer service skills
• Ability to handle confidential financial information with integrity

This job description should not be construed to imply that these requirements are the exclusive standards to the position. The information contained in this job description is intended to describe the essential job functions required to those assigned to this job. It is not intended to be an exhaustive list of all accountabilities, activities, skills and knowledge needed to perform the jobs. Please note that the job functions are reviewed periodically and are subject to change based on the business needs of the company.