Temporary Development Database Manager

Job DetailsJob Location: University Prep - Seattle, WA 98115Position Type: Full-Time Temporary Salaried Non-ExemptEducation Level: 4 Year DegreeSalary Range: $30.00 - $34.00 HourlyJob Category: Business Development

Title: Temporary Development Database Manager

Direct Reports: N/A

Reports to: Director of Development

FLSA Status: Non-Exempt

Department: Administration

FT/PT/R/T: Temporary, Full-Time

Anticipated Dates Needed: 10/01/26 - /4/30/27

University Prep is seeking a talented, engaging, and compassionate temporary Development Database Manager. Our staff and faculty share our belief that a culturally rich and inclusive school community provides students with the best possible environment for a quality education. We need a leader who understands best practices in database management and thrives on working independently as well as part of a team. If that sounds like you, we’d like to hear from you.

Who We Are:

University Prep (UPrep) is a 6–12 independent school in northeast Seattle, WA, one of the country’s most dynamic cities. We offer an intellectually rich education that fosters deep inquiry and critical thinking that is powered by student engagement. Our students graduate prepared for college and life. UPrep is a strong and vibrant community of students, families, faculty, staff, and alumni that joins together to support our students in becoming caring and productive adults. UPrep is a place where all students and families have equitable access to all the school has to offer, and we aspire for all community members to feel like they belong. We believe that our shared values of integrity, respect, and responsibility are essential to accomplish our mission to develop each student’s potential to become an intellectually courageous, socially responsible citizen of the world.

Job Summary:

Under minimal supervision, the temporary Development Database Manager serves as the primary steward of the school’s donor data and development systems. This role provides analytical and operational support for all fundraising initiatives including annual giving, capital campaigns, major gifts, and special events, through expert management of Veracross, Boost My School, and complementary platforms. Working in close partnership with the Business Office, IT Department, and school leadership, this position ensures data accuracy, financial compliance, and strategic reporting while handling sensitive donor data with discretions.

Key Areas of Responsibility

Database Administration and Data Integrity

Systems Expertise: Serve as the primary Veracross and Boost My School expert for the Development team, establishing data entry standards and advising on database best practices
Data Maintenance: Manage and execute the annual database cleanup process to ensure up-to-date and accurate constituent contact records, giving histories, and engagement notes
Software Integrations: Manage all data imports and integrations into Veracross from third-party platforms (e.g., Greater Giving, iWave)
Cross Departmental Collaboration: Coordinate with the IT Department, Registrar, Admissions, and the Main Office on Veracross shared responsibilities, systems infrastructure improvements, and data pipelines

Gift Processing & Business Office Collaboration

Gift & Pledge Entry: Securely process and enter all gift-related data (including corporate matching gifts, stock gifts, wire transfers, and foundation/DAF grants) and post pledge commitments into Veracross
Check Management: Deliver physical checks to the Business Office immediately upon arrival to facilitate timely reconciliation and deposit
Financial Reconciliation: Partner closely with the Business Office to reconcile individual gifts, fund designations, pledge records, and recurring donation reports
Reporting Pipeline: Provide weekly, monthly, and annual financial reports to the Business Office, including specialized year-end reports to reconcile between general Veracross data and Veracross Development modules
Campaign Setup: Collaborate directly with the CFO to structure and set up new fundraising campaigns within Veracross

Reporting, Analytics, & Compliance

Compliance Reporting: Complete comprehensive annual benchmark reporting for INDEX, NAIS (DASL), and the IRS Form 990, tracking data such as daily cash receipts, month-end reports, and specialized year-end audit reports
Stewardship & Tax Materials: Produce and distribute annual tax acknowledgement letters (January), donor recognition lists (July), and periodic progress/stewardship reports for endowment
Strategic Analytics: Design and maintain recurring dashboards, queries, and reports for Development leadership, the Development Committee, and the Board of Trustees to analyze giving trends and campaign performance
Publications Support: Compile up-to-date donor listings, fundraising results, and metrics for the Impact Report, Annual Report, and UPrep Magazine

Campaign, Event, and Team Support

Campaign Tracking: Maintain tracking documents and execution lists for major campaigns including the Puma Fund, Capital Campaigns, and donor pipelines
Raise the Paddle Fundraising Event Coordination: Manage auction items for UPrep Together, overseeing incoming payments, tracking registration, and ensuring correct financial coding in tandem with the Business Office
Prospect Research Support: Partner with the Development team to identify, flag, and create comprehensive donor profile templates for prospective donors to support cultivation meetings.
General Departmental Assistance: Generate targeted constituent mailing lists for solicitations and publications, and assist the broader team with event preparation, registration, and post-event follow-up

General Responsibilities

Appreciate, support, and advocate for the mission, vision, and values of UPrep
Actively participate in the life of the school and cultivate positive community relations with all constituencies
Comply with the school policies, regulations, and safety/security protocols
Perform other duties as assigned
Qualifications 

Education and Experience:

Bachelor’s degree from a 4-year college or university or equivalent required
Minimum two years of experience in non-profit development environment preferred
Proven expertise with Veracross (or an equivalent complex donor database) and independent school experience highly preferred 

Required Knowledge, Skills, and Abilities:

Proficient at working in a Microsoft Windows environment, using current versions of Office; ability to master common automated systems for record-keeping, and confidently learn new technology
Excellent organizational and project management skills
Excellent verbal and written communication skills
Demonstrated ability to coordinate and prioritize multiple tasks, and to manage details and deadlines 
Demonstrated ability to work independently and as a team member
Ability to maintain confidential information
Flexibility, maturity, and a sense of humor
Commitment to diversity, equity, inclusion, and belonging
Ability to talk on the phone
Ability to sit and keyboard up to 8 hours per day
Ability to lift up to 25 pounds
Ability to work some evenings and weekends
Some travel required  

Compensation & Benefits:

Salary is $30 - $34/hour based on education and years of experience. Temporary employees are not eligible for enrollment in our benefits or 401(k) plan.  

Click on Apply Now, complete our online employment application, and upload your résumé and a cover letter telling us why you are interested in and qualified for this position.

Position open until filled. No phone calls or drop-ins please.

University Prep does not discriminate on the basis of race, color, national or ethnic origin, religion, creed, age, gender, marital status, sexual orientation, gender identity, veteran’s status, disability, use of a trained service animal, or any other characteristic protected by federal, state, or local laws. This policy applies to admissions and administration of all its programs, as well as to all areas of employment.

www.universityprep.org