Temporary Clerical Registry (County Clerk)

Position Summary 

The County Clerk department is looking for individuals who are interested in being considered for Temporary Clerical opportunities. Applications are accepted and valid January through December of each year. 

Positions are only available when there is a vacancy within the hiring department. As positions become available, applications will be considered based on experience, education and special requirements. 

If your application is considered for a temporary assignment, the hiring department will contact you. 

Minimum Qualifications 

Works under general supervision to perform a variety of entry-level clerical/administrative duties that may require the use of limited independent judgment and skill processing, communicating, creating, and/or maintaining various records, files, and information regarding specific departmental functions. 

• Experience in appropriate clerical, bookkeeping, data processing, or statistical work; AND 
• High school diploma or GED. 
   

Duties and Responsibilities
 

• Processes and/or enters pertinent data into the computer or other record format for processing. 
• Composes letters, memoranda, and reports for review and signature. 
• Greets customers and answers questions by telephone or in-person concerning departmental policies, procedures, and work functions. 
• Receives, reviews, and processes records, reports, and other various documents, as required, for accuracy and/or conformance with established policies and procedures. 
• Mails or issues in person, department-specific authorized documents or materials as required. 
• Files and maintains control records. 
• Obtains data from various sources to prepare and compile standard reports. 
• Operates office machines. 
• Performs other related duties as required or directed. 
   

KSAs 

• Knowledge of modern office practices, procedures, and equipment and skilled at operating office equipment.  
• Ability to become proficient in Microsoft Word and Excel and familiarity with computerized databases. 
• Knowledge of business English and Math. 
• Ability to communicate with staff and public citizens with courtesy and tact. 
• Ability to express ideas clearly, concisely, and effectively, verbally and in writing. 
• Ability to resolve problem situations. 
   

Physical Requirements 

• Some positions may require heavy lifting, pulling, climbing, standing for a long time, etc. 
   

Special Requirements 
 

• Some of the temporary positions may require special licenses, certifications, etc. 
• Some of the temporary positions may require overtime hours or to work various shifts. 
• Some of the temporary positions may require working in a secured prison environment. 
   

Disclaimer 

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate. 
 

Shelby County Resident Disclaimer 

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment.  The residency requirement shall not apply to certain public safety/civil service employees.  This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department.  The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.