TEMP Part-Time Recruiting Coordinator/HR Operations Support

Temp Part-Time Recruiting Coordinator / HR Operations Support

Headquarters Location: Emeryville, CA

Candidate Location: Hybrid, Onsite approximately 3 days per week

Travel Required: None

Reports To: Executive Director, Human Resources

Department: Human Resources

Position Type: Temporary (6 months), Up to 30 hours per week, Non-Exempt

About CytomX Therapeutics:

CytomX Therapeutics, Inc. is committed to changing the treatment of cancer with our novel PROBODY® therapeutic platform. Our commitment to transforming lives with safer, more effective therapies is driven by our curiosity and passion for innovation and our belief that by acting with integrity in an honest, respectful, ethical manner, we have the power to change lives. Our workplace embodies collaboration, open communication, celebrating our successes, and holding each other to the highest possible standards. CytomX’s robust and differentiated pipeline comprises therapeutic candidates across multiple treatment modalities including antibody-drug conjugates (“ADCs”), T-cell engagers, and immune modulators such as cytokines. CytomX’s clinical-stage pipeline includes CX-2051 and CX-801. Learn  more at www.cytomX.com.

Who You Are and What You’ll Do:

The Part-Time Recruiting Coordinator and HR Operations Support role is responsible for providing reliable, focused, and timely support for recruiting coordination, candidate logistics, HR administrative processes, and HR-related purchase order management.

This role is designed to support the recruiting team by ensuring recruitment and HR operational activities are executed smoothly, consistently, and with strong attention to detail. The role requires excellent follow-through, clear communication, and the ability to manage defined responsibilities without expanding scope before prior approval. The ideal candidate is organized, responsive, detail-oriented, demonstrates good judgment and ensures assigned work is completed accurately, efficiently, timely and reliably.

Job Responsibilities:

Recruiting Coordination

The Recruiting Coordinator will serve as the primary coordination point for a proactive recruiting process and will be responsible for:

• Promptly scheduling candidate interviews with hiring managers, interview teams, and executives
• Coordinating onsite and virtual interview logistics
• Serving as the go-to contact for onsite and virtual candidates regarding interview timing, logistics, and general process questions
• Working with onsite administrative support for executive schedules when needed
• Ensuring interview schedules are timely, accurate, confirmed, and communicated clearly
• Tracking interview progress and identifying scheduling delays, gaps, or risks
• Gathering interview feedback from interviewers and following up when feedback is missing
• Providing regular updates to the recruiting team on candidate status, scheduling progress, feedback collection, and any process issues

Virtual Admin Team Coordination

This role will oversee the activities of the remote virtual administrative team as it relates to recruiting support, including:

• Assigning defined recruiting or HR administrative tasks to the virtual admin team.
• Monitoring completion of assigned tasks.
• Ensuring the virtual team’s work is accurate, timely, and aligned with HR expectations.
• Escalating performance, quality, timing, or communication issues to the recruiter or Head of HR.
• Using the virtual admin team for appropriate administrative support rather than taking on all work directly.

HR Administrative Support

The role will provide administrative support for HR-related needs, including:

•  Managing HR purchase orders and related follow-up
•  Tracking HR-related invoices, approvals, and vendor documentation as requested
•  Supporting HR document organization and process tracking
•  Assisting with HR communications, scheduling, logistics, and follow-up as directed
•  Supporting other HR-related administrative tasks assigned by the Head of HR

Communication

This role requires proactive, concise, and transparent communication with the Head of HR and recruiting team. This role is expected to:

• Provide regular updates on recruiting coordination activity in an organized way, i.e. requisition report, and/or ATS reporting
• Flag delays, bottlenecks, incomplete feedback, scheduling conflicts, or candidate issues early
• Communicate clearly when capacity is limited, or able to take on new tasks

Minimum Qualifications:

• B.S. with three years’ HR, administrative or customer support experience, or equivalent experience
•  Microsoft Outlook, Word and Excel whiz
•  Experience with recruiting software required

How You Will Work:

• Demonstrates collaboration and teamwork. Works well with others and understands that collaboration leads to better results.
• Possesses strong communication skills. Communicates clearly, concisely, and professionally. Listens actively to build understanding.
• Exhibits strong interpersonal skills and self-awareness. Builds and cultivates strong and enduring relationships with others. Acts with humility and understands own strengths and weaknesses.
• Shows continuous improvement and a commitment to self-management and development. Operates with a continuous improvement mindset and continuously seeks to expand own knowledge and capabilities.
•  Demonstrates a patient focus. Puts the patient first in actions and decisions taken.

Compensation

• The pay range for this position starts at $45.00/hour.
•  For contract roles, the position will be sourced and managed by an outside agency. Offer amounts are determined by factors such as experience, qualifications, geographic location, and other job-related factors permitted by law.

Conditions of Employment

• Background investigations are required for all positions at CytomX, consistent with applicable law.

CytomX’s Commitment to Diversity, Equity, Inclusion, and Belonging (DEIB)

CytomX believes that DEIB helps drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. We are an equal opportunity employer committed to building an inclusive, innovative work environment with employees who reflect our values and ultimately, serve our patients. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status, or any other protected status in accordance with applicable law.

Further, we are committed to the full inclusion of all qualified individuals. As part of this commitment, we (and the agencies we work with) will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation, or need other assistance in applying for or interviewing for this position, please direct your inquiries to Human Resources, at [email protected]

Notice to Recruiters/Staffing Agencies

Recruiters and staffing agencies should not contact CytomX Therapeutics through this page. We require that all Recruitment Vendors (e.g., search firms, recruitment agencies and staffing companies) have a fully executed, formal written agreement on file with CytomX prior to submitting candidates. Any resumes submitted through the website or directly by Recruitment Vendors will be considered unsolicited. Unsolicited vendor submissions do not constitute any actual or implied contract with CytomX, and CytomX will not be responsible for any purported fees. For more information, please contact our HR team at [email protected]

Please review our Applicant Personal Information Processing Notice to understand what types of personal information we collect from job applicants and why we process such information.