Tax Administrative Assistant - Baton Rouge, LA

Job Details: Job Location: 14 Baton Rouge - Baton Rouge, LA, Salary Range: Undisclosed, About Mauldin & Jenkins, LLC

Founded in 1918, Mauldin & Jenkins, LLC has operated as one continuous, trusted entity for over a century. As a Top 100 CPA Firm, our long-standing reputation is built on providing high-quality assurance, tax, and advisory services. We pride ourselves on fostering a culture of continuous learning, work-life balance, and dedicated client service across multiple industries.

We are seeking a Tax Administrative Assistant at our Baton Rouge office to support both of our Louisiana offices. The successful candidate will be personable, professional, and adept at multitasking in a deadline-driven environment while maintaining superior attention to detail and accuracy. Strong organizational, time management, and communication skills are a necessity – along with sensitivity to confidential matters.

The primary responsibilities include but are not limited to:

Print, assemble, bind and/or proof various types of tax returns after preparation by staff
E-file returns and coordinate receipt of authorization forms
Organize, scan, monitor and manage client tax documentation (paper or electronic)
Manage processes in SurePrep/Tax Caddy with clients and Client Executives
Prepare and/or proof individual and corporate tax engagement letters, along with other types of correspondence to IRS and various tax authorities
Process paper tax organizers as requested
Assist with other tax processes such as new client setup, updating client info, etc.
Prepare FedEx, UPS, and Certified Mail
Other administrative duties as needed

The following skills are needed for this role:

Proficiency with Microsoft Office (Word, Excel, PowerPoint)
Proficiency with Adobe Acrobat (creating and editing PDF files)
Proficiency with Google Workspace (Gmail, Drives, Docs, Sheets, Calendar)
Experience in public accounting or professional services firm is preferred but not required
Willingness and ability to learn other proprietary software (preferred but not required are CCH
Axcess, CCH Workflow [formerly XCM], SafeSend and/or SurePrep/Tax Caddy)
Ability to organize, prioritize and meet deadlines, ensuring appropriate follow-up and closure in a fast-paced, time-sensitive environment
Flexibility to work additional hours as needed during busy seasons

What We Offer

At Mauldin & Jenkins, we recognize that our people are our greatest asset. We offer a competitive compensation package, comprehensive benefits, opportunities for rapid career acceleration, and a collaborative work culture built on over 100 years of stability and excellence
Qualifications: