Subcontract Specialist (Contract)

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Why Rosendin?

Committed. Innovative. Engaged.

If you’re looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity, and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best.  As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!  

SUMMARY

The Subcontract Specialist is responsible for processing agreements, including subcontracts and change orders, monitoring the status of subcontracts, assisting the department in document and information gathering.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Examine and confirm departmental subcontracts and accompanying documentation for completeness and accuracy of information.

• Determine method to process subcontract based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding. 

• Address discrepancies, incomplete information, clarifications, and compliance in documentation.

• Issue and maintain agreements, including subcontracts, design service agreements, work authorizations, and change orders by following department processes and workflows.

• Participate in the continuing development of department instructions, policies, and procedures.

• Conduct subcontract-related audits to ensure that subcontract policies and procedures are followed.

• Work with managers in establishing and maintaining effective subcontractor partnerships to achieve active cooperation, team alignment, and stimulate the desire to award future work with subcontractors.

• Collect and summarize subcontract and project data and trends to report to management.

• Communicate subcontract procedures and policies to departments.  

• Coordinate with various departments, including upper management, project management, prequalification management, safety, and finance, on the issuance of agreements and change orders.

• Perform other duties as assigned.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent required. Associate’s Degree in Construction Management or related field preferred

• Minimum 2 years’ of construction purchasing experience or contract administrator experience, preferably in electrical construction

• Can be a combination of education, training and relevant experience

KNOWLEDGE, SKILLS & ABILITIES:

• Attention to detail and accuracy is essential

• Understanding of negotiation, networking and dealing with numbers, as well as the understanding of other factors such as sustainability, risk management and ethical issues

• Working knowledge of procurement techniques, procedures, policies and accounting

• Excellent communication and interpersonal skills

• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.), Bluebeam or Adobe Acrobat; Oracle experience preferred but not required

• Ability to prioritize and manage multiple tasks and changing priorities as necessary

• Ability to work under time pressure and adapt to changing requirements with a positive attitude

• Effective oral and written communication skills as required for the position

• Ability to be self-motivated, proactive and an effective team player

• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, subcontractors, clients, and others

TRAVEL:

• 0% to 10%

WORKING CONDITIONS:

• General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning

• Noise level is usually low to medium

• Occasional lifting of up to 40 lbs.

This is a 6-month contract position with the potential for extension or full-time conversion based on performance and business needs. This role offers a strong opportunity to gain exposure to a fast-paced, high-growth electrical construction environment and make a meaningful impact from day one. This position is tied to one of our corporate offices and requires coming into the office 5 days a week. You will be eligible for a benefits package as offered by the vendor.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer.  Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. 

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer.  Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.