Student Relations Regional Utility

Job Details: Job Location: Oxnard [017] - Oxnard, CA, Position Type: Regular Full-Time, Salary Range: $21.63 - $31.93Hourly, Job Shift: Day, Job Category: Classified, VISTA REAL CHARTER HIGH SCHOOL 

Full Time, Monday - Friday: 7:30 am - 4:30 pm

This position provides support to various school sites within the region, including Camarillo, Simi Valley, and Oxnard. The role may require travel between locations to meet site-specific needs.

Help Us Change Lives

We live by the motto that “There is a Student in Front of Everything We Do” and we are very passionate about it. Do you have a passion to work with students? If so, then this is an exciting opportunity for you! You’ll have the opportunity to work with a diverse group of students supporting their growth and development. Remember the person who made a difference in your life? Now it’s your turn.

Learn more about us at https://learn4life.org/

How You Will Make an Impact

The Student Relations Regional Utility performs a variety of complex and specialized activities related to student records, the Compliance Program, and all compliance issues related to Average Daily Attendance (ADA). The Position serves as a utility for all resource centers located within a designated region. Scheduled reporting place will vary daily based on need. The Student Relations Regional Utility will serve as the point of contact for students, parents, and Teachers in appropriate areas of student information, progress or concerns. May have additional reporting structure to and receive work direction from other Education division managers.

RESPONSIBILITIES/DUTIES: This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Compliance Program:

Check Master Agreement and Addendum for dates, signatures, etc. in accordance with compliance program processes
Maintain daily student data records
Review and confirm Average Daily Attendance (ADA) tracking
Review, record and communicate deficiencies found in student folder
Communicate and collaboration with the Student Relations Manager (SRM) or Regional Student Relations Manager (RSRM) on a regular basis
Run weekly data reports
Assist teachers on tasks that will ensure compliance program requirements
Sends transition notification
Adhere to Compliance Program deadlines
Participate in student/school events (i.e. graduation, open house)
Participate in staff meetings (i.e. WASC, staff development), as requested
Assist with Registrar duties, as location requires
Adhere to attendance policies
Perform administrative duties, responsibilities, activities may be assigned or changed from time to time

Front Office/Student Enrollment:

Answer and handle all incoming telephone calls
Ensure students required enrollment paperwork is complete and enter in the student information database
Comply with expulsion, ELL, special education, re-enrollment and reinstatement enrollment protocols
File documents in student folders

SUPERVISORY RESPONSIBILITIES:

Manage, coordinate, supervise, coach, and direct the hiring, training, or performance evaluations of team members and oversee their daily activities

Qualifications:  

SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC:

Ability to work independently with minimal direction
Effective communication, reading and writing skills
Ability to process a high volume of documentation and data entry with high accuracy
Excellent planning and organizational skills
Able to meet frequent deadline pressures
Ability to use computer technology proficiently; create data reports

MINIMUM QUALIFICATIONS:

High School Diploma or General Education Diploma required
Minimum of 3 years office experience required
Current employee must have held the position of Student Relations Technician and/or Registrar for a minimum of 1 year and be in good standing is required
Experience in a public charter school required
Experience using student information systems
Intermediate skills in MS Office (Word, Excel, PowerPoint, Outlook)
Must have a clean DMV record
Must have the ability to travel throughout the designated region with short notice

TRAVEL: Ability to travel in performance of job duties is required

PHYSICAL REQUIREMENTS:

Mental Demands: high workflow management, high project coordination
Finger Dexterity: using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together
Talking: especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly
Average Hearing: able to hear average or normal conversations and receive ordinary information
Average Visual Abilities: ordinary acuity necessary to prepare or inspect documents or operate machinery
Physical Strength: sedentary work. Sitting most of the time, and occasionally exerts up to 10 lbs. of force (almost all office jobs)
Frequent multi-tasking, changing of task priorities, repetitious exacting work required
Working in a noisy, distracting environment with frequent deadline pressures