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Salary Unstated 52d ago

Student Employment : Events Assistant - Fall 26

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Quinnipiac University

Hamden, CT, US

Part-time Temporary On-site

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Summary

The Events Assistant provides on-site support for university events, including logistics management, catering coordination, and audiovisual setup. They also handle administrative tasks such as processing event requests, creating communication materials, and maintaining departmental records.

Job Description

Job Title: University Conferences and Events Assistant
Department: Conferences and Events
Student Employment Type:   Federal Work-Study
Responsibilities:
  • Provide on-site support for events, including morning, evening, and weekend coverage.
  • Process incoming event requests and maintain accurate, up-to-date logistics records.
  • Assist Event Managers with catering, audiovisual, facilities, setup, and data-entry requests.
  • Check in with clients during events, confirm that logistics are being executed properly, and help resolve issues.
  • Prepare conference materials, including packets, name tags, registration materials, and signage.
  • Create event surveys, analyze results, and compile client testimonials.
  • Provide professional guest service and respond to client and prospective participant inquiries in person, by phone, and by email.
  • Create flyers, newsletters, social media content and other communications using Canva and similar tools.
  • Organize and maintain departmental documents and support general administrative operations.
  • Identify opportunities to improve processes and collaborate on cross-department initiatives.
  • Assist with light lifting and basic event setup when needed.
  • Complete other related projects as assigned.
Qualifications:
  • Quick learner who is proactive, resourceful, and comfortable asking questions.
  • Experience working independently with customers or clients.
  • Strong problem-solving skills and the ability to remain professional when addressing event-related issues.
  • Strong written, verbal, interpersonal, and customer service skills.
  • Organized, dependable, and attentive to detail; able to manage multiple tasks, adjust to changing priorities, and remain reliable for all accepted shifts.
  • Interested in learning new programs, technology platforms, and event-management software; experience with Canva or similar design software is preferred.
  • Ambitious and positive attitude; works well independently and as a member of a team.
  • Available for occasional morning, evening, and weekend assignments and able to represent Quinnipiac University and the Conferences & Events department professionally at all times.
  • Must have reliable personal transportation to travel to 3099 Whitney Avenue and event locations across all Quinnipiac University campuses.
Hours of Position:

 Students may work up to 10 hours per week based on departmental needs, event schedules, and class commitments. Hours will include a mix of in-office administrative work and on-site event coverage. Assignments may occur during weekday business hours, early mornings, evenings, and weekends. Work hours and campus locations will vary by assignment.
Required Documents for Application: Resume and letter of interest
Instructions to Applicants: Click Apply at the top of the page. Complete the required application.

About the company

Quinnipiac University

The official account of the physical therapy program at Quinnipiac University.

Company size

1,001-5,000 employees

Industry

Higher Education

Org type

Nonprofit

Headquarters

Hamden, Connecticut

About the company

Quinnipiac University

The official account of the physical therapy program at Quinnipiac University.

Company size

1,001-5,000 employees

Industry

Higher Education

Org type

Nonprofit

Headquarters

Hamden, Connecticut