Student Employee, President's Office (FWS)

Duties include but are not limited to:

• Assist with front line communication, greet visitors timely and professionally.
• Assist with answering telephones and accurately take messages or direct calls as needed.
• Assist with sorting incoming mail and make on-campus deliveries as needed.
• Assist with data entry, filing, and clerical projects (such as organizing and creating binders).
• Assist with scheduling availability for the President’s Office Conference Room.
• Provide support to the Operations Specialist, Director of Presidential Initiatives, Chief of Staff, and the Presidential Aide.
• Prepare and track hospitality forms, Office of Information Technology (OIT) work order forms, Facilities Services forms, etc.
• Draft and proofread correspondence.
• Assist with various research projects.
• Provide basic troubleshooting with technology (photocopier, printers, iPads, computers, etc.)
• Keep front office, conference room and supply room organized/clean.
• Assist/prep for campus-wide events such as Fall/Spring Welcome Address and Commencement.
• Assist with President's Office events, such as designing fliers, creating presentations and assisting with room setup.
• Assist with planning, coordinating, and executing campus events, programs, meetings, and special initiatives.
• Support event logistics, including venue setup and breakdown, room reservations, catering coordination, audiovisual needs, and supply management.
• Prepare event materials such as agendas, name tags, signage, handouts, registration packets, and promotional items.
• Manage event registrations, attendee lists, RSVPs, and check-in processes
• Collect and organize event data, attendance records, evaluations, and post-event reports.
• Provide on-site support during events, troubleshoot issues, and ensure a positive participant experience.
• Photograph and document events for future communications and marketing purposes when needed.
• Assist with special projects and programs that support departmental and university engagement goals.
• Other duties as assigned.

• Experience planning, coordinating, or supporting events, programs, or activities.
• Experience in customer service, front desk, hospitality, or administrative support roles.
• Ability to communicate in a professional manner with campus community contacts, greater community members, including current and potential donors.
• Self-motivated, good organizational skills, detail-oriented, ability to prioritize, multi-task and meet deadlines.
• Strong writing and communication skills.
• Experience working on-campus.
• Available to work a minimum of a 4-hour time block.

Required Qualifications:

• Undergraduate students must be registered/enrolled in a minimum of six (6) Fall/Spring units.
• Post-baccalaureate students in a graduate program must be registered in a minimum of four (4) Fall/Spring units.
• Must have received and accepted Financial Aid award for the current semester/year in which you are applying.
• Demonstrates excellent verbal communication, listening, and customer service skills.
• Ability to maintain a high level of confidentiality and professionalism.
• Demonstrates intermediate computer skills, including functional knowledge of MS Word, Excel, and PowerPoint.
• Available to work during breaks, including summer, winter, and spring.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years before an offer of employment is extended. Applicants who reach the final stages of the application process must sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at  https://www.csustan.edu/epc/clery-safety-reports. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  https://www.dol.gov/ofccp/regs/compliance/sec503/Self_ID_Forms/VoluntarySelf-ID_CC-305_ENG_JRF_QA_508c.pdf.

CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

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