Student Assistant- Pantry Coordinator

About San Francisco Bay University:

San Francisco Bay University (SFBU), a nonprofit, WASC-accredited university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Student Assistant. SFBU’s mission is to offer inclusive, innovative, and inspirational education for lifelong careers, and our vision is to set the standard as a national model of higher education in service of the common good.

At SFBU, students come first. We prioritize students’ needs by fostering personal engagement among students, faculty, and staff. We are committed to providing affordable quality education with a deep commitment to diversity, equity, inclusion, and social justice.

We encourage you to learn more about SFBU by reviewing our strategic plan at https://www.sfbu.edu/strategic-plan.

Job Description Overview:

The Student Pantry Coordinator will play a vital role in the successful operation and growth of the university's food and clothing pantry. This position offers a unique opportunity to develop leadership, organizational, marketing, and community engagement skills while directly impacting student well-being. The Coordinator will manage daily operations, maintain inventory, lead promotional efforts, and serve as the primary student ambassador for the program. 

Key Responsibilities:

1. Pantry Operations and Organization 

• Inventory Management: Regularly clean, sort, and organize all donated food items (canned goods, dry goods, fresh produce, etc.) and clothing/accessory items. 

• Quality Control: Monitor expiration dates on food items and the condition of clothing, ensuring all available items are safe and appropriate for distribution. 

• Stocking and Display: Ensure pantry shelves and clothing racks are consistently stocked, tidy, and arranged in an accessible, respectful manner. 

• Supply Needs: Report on inventory levels and suggest replenishment needs for essential supplies (e.g., cleaning materials, bags, organizational bins). 

1. Digital Presence and Communication

• Website Development & Maintenance: Design, build, and continuously update a user-friendly website or app to showcase the types of food and clothing items currently available, operating hours, and eligibility requirements. 

• Virtual Inventory: Implement a simple system to virtually highlight or catalog available items, ensuring discretion and clarity for students viewing the site.

• Digital Outreach: Manage the pantry's online communication channels (e.g., social media posts, email updates) to inform the student body about services, donation drives, and volunteer opportunities. 

1. Program Promotion and Marketing 

• Campaign Creation: Develop and execute creative marketing and promotional strategies to increase awareness and utilization of the pantry among the student population. 

• Event Planning: Coordinate and staff outreach events (e.g., table sits, information sessions, donation drives) to engage the community and destigmatize the use of the pantry. 

• Resource Development: Create appealing and informative flyers, posters, and digital content to promote the pantry's mission and services. 

       4. Student Ambassador and Service 

• Frontline Service: Serve as the primary, friendly point of contact for students utilizing the pantry, ensuring a welcoming, non-judgmental, and confidential experience. 

• Confidentiality: Strictly adhere to protocols regarding student privacy and data protection. 

• Partnership Engagement: Attend one mandatory monthly shift (e.g., 2-4 hours) at the partner food bank to build relationships, assist with community-wide operations, and better understand the food distribution supply chain. 

• Feedback Collection: Collect and communicate student feedback regarding pantry needs, preferred items, and service quality to the program supervisor. 

• Community Liaison: Act as a representative of the pantry program to various student groups, clubs, and campus departments.

Qualifications: 

• Currently enrolled as an SFBU student in good standing. 

• Strong organizational skills and attention to detail. 

• Experience with or ability to quickly learn website design tools (e.g., Google Sites, Wix, WordPress) and social media platforms. 

• Excellent communication (verbal and written) and interpersonal skills. 

• Ability to work independently, manage time effectively, and take initiative. 

• A genuine commitment to promoting student welfare and reducing hunger/clothing insecurity on campus.

Permanent Role: January 2026 - May 2026: 2 - 3 hours per week $20/hr Temporary Role: January 2026 - February 2026:  2 - 3 hours per week $20/hr

This position description is not intended to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice. 

SFBU is an Equal Opportunity / Affirmative Action Employer: SFBU is committed to providing equal employment opportunities for all employees and applicants for employment. SFBU does not discriminate in employment opportunities or practices based on race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation or any other characteristic protected by law. 

In accordance with federal and state disability laws, San Francisco Bay University provides reasonable accommodations to applicants with disabilities. If you require assistance during the application or interview process, please contact SFBU Human Resources at [email protected].