Student Affairs Coordinator

Job DetailsJob Location: MARSHALL, TX 75670Position Summary

The Student Affairs Coordinator provides entry-level administrative and clerical support to the Student Affairs division. This role assists in coordinating student activities, maintaining records, supporting campus events, and ensuring smooth day-to-day operations within the department.

The position works closely with Student Affairs leadership to enhance the student experience by supporting engagement initiatives, communication efforts, and operational processes. This role is ideal for an individual who is organized, student-focused, and interested in higher education administration.

Key Responsibilities

Administrative & Clerical Support

Maintain and update student records, participation logs, and program documentation
Perform data entry and track student engagement activities
Assist with filing, scanning, and organizing departmental documents
Prepare routine correspondence, reports, and event materials

Student Engagement & Programming Support

Assist in planning, coordinating, and executing student activities and campus events
Support logistics for programs including scheduling, space coordination, and materials preparation
Help maintain the campus-wide student activities calendar
Track attendance and engagement metrics for events and initiatives

Student Support & Front-Line Service

Serve as a point of contact for student inquiries, providing information and directing students to appropriate resources
Assist students with event registration, participation, and general questions
Promote a welcoming and inclusive environment for all students

Communication & Outreach

Support communication efforts including emails, flyers, and announcements
Assist with updating bulletin boards, digital platforms, and event promotions
Coordinate reminders and follow-ups for student programs and activities

Compliance & Operations Support

Ensure student activities and events align with institutional policies and procedures
Assist with tracking required forms, waivers, and documentation for events
Support audit or reporting needs related to student programming

General Office Support

Provide general administrative support to the Student Affairs team
Assist with special projects and initiatives as assigned
Perform other duties as needed to support departmental goals

QualificationsQualifications

Minimum Requirements

High school diploma or equivalent required
0–2 years of administrative, clerical, or customer service experience
Strong organizational skills and attention to detail
Excellent interpersonal and communication skills
Ability to work effectively with a diverse student population
Basic proficiency in Microsoft Office (Word, Excel, Outlook)

Preferred Qualifications

Associate’s or Bachelor’s degree in Education, Student Affairs, Business Administration, or related field (in progress or completed)
Prior experience in a college/university setting or student-facing role
Experience assisting with event planning or coordination

Key Competencies

Student-Centered Mindset
Organization & Time Management
Communication Skills
Customer Service Orientation
Team Collaboration
Initiative & Adaptability

Working Conditions

Office environment with frequent interaction with students
May require evening or occasional weekend hours to support student events

Why This Role Matters

The Student Affairs Coordinator plays a key role in fostering a vibrant campus experience by supporting student engagement, programming, and services. This position helps ensure that students feel connected, supported, and engaged throughout their time at the University.