Student Activities Supervisor PTS

Work Schedule: 15-20 hours per week; shifts based on operational need of the organization. Occasional evening and weekend hours required. Hybrid eligible, but predominantly on-campus. 

OVERVIEW 

Associated Students, Inc. employs student-focused professionals with equity-mindsets. Established in 1963, ASI is a non-profit corporation guided by a student board and managed by full-time professional staff.  ASI is considered a part of the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 27,000 students, by providing opportunities for student engagement, student employment, and a multitude of programs and services such as recreation and wellness, student union and activities, student government, and childcare. ASI operational support areas include human resources, financial services, information technology, facilities management, and marketing.  ASI is engaged in the work of being a learning organization. Currently, the guiding ideas of the organization are “under construction” as the team re-imagines its vision, mission, and core values. ASI is looking for dynamic team members who value team learning, co-creation, and adaptability to best serve the needs of our students.  

As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives, and its vision will be co-developed through the teamwork of staff. With a commitment to learning, continuous improvement, and innovation, ASI is looking for a dynamic team member who supports team learning, co-creation, radical candor, psychological safety, growth mindset, and lives out equity, diversity, and inclusion practices.   

POSITION DEFINITION

Under the general supervision of the Program Coordinator for ASI BEAT, the Student Activities Supervisor is responsible for the overall coordination and management of the BEAT programs and supervision of the Student Activities Assistant student staff. The Student Activities Supervisor collaborates with campus constituents, external agencies and performers and regularly interacts with departmental staff, student leaders, and other ASI team members.   

ESSENTIAL DUTIES 

• Assist with the collection of and analysis of semester and annual reports containing assessment data 
• Assist in preparing and monitoring the Bronco Events and Activities Team annual budgets  
• Meet with student staff to obtain progress updates on staff programs and hold team accountable for deadlines 
• Assist with meetings, training, and semesterly retreat presentations 
• Review and approve marketing on a regular basis 
• Assist student staff with the planning and implementation of programs and events  
• Communicate with various vendors and performers to process contracts, payments, and logistics 
• Attend all required departmental and organizational team meetings, retreats, and trainings 
• Maintain positive and professional working relationships with external agencies and within the organization and campus community  
• Responsible for supervision of the Student Activities Assistant student staff, programs, operations, and services 
• Assist in hiring, scheduling, training, and evaluating student staff  
• Assist with ordering, purchasing, and maintaining adequate quantities of all goods and supplies needed for a successful operation 
• Accountable for adherence to approved budget 
• Assist in developing and monitoring assessment for programs and events 
• Assist with updating policies and procedures as needed
• Perform other duties as assigned 

QUALIFICATIONS

• Must be available to attend mandatory department wide and position specific staff trainings 
• Familiarity with ASI programs and events, preferred 
• Event planning experience: on-campus event planning preferred 
• General knowledge of campus policies 
• Ability to react and lead calmly and effectively in emergency situations 
• Demonstrated ability to lead staff 
• Supervision Experience, preferred 
• Strong conflict resolution skills 
• Effective handling of multiple priorities and deadlines 
• Familiarity with ASI and BEAT programs and services, preferred 
• Ability to operate an office workstation, utilizing word processing, spreadsheet and other software 
• Ability to maintain professional work conduct  
• Reliable, able to work with minimal supervision, and have ability to make independent decisions and recommendations 
• Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision  
• Ability to work evening and weekend hours 
• Ability to motivate and work successfully with students 
• Demonstrated ability to work with a diverse student population and campus community 
• Ability to communicate clearly and concisely, both orally and in writing  
• Ability to satisfactorily complete a background check (including a criminal records check)   

POSITION SENSITIVITY 

Based on the duties and responsibilities of this position, this position has been designated to be a sensitive position with access to sensitive data.  A background check (including a criminal records check) must be completed satisfactorily before any candidate can begin employment with Associated Students, Inc., Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASI employees who apply for this position. 

BACKGROUND CHECK 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with Associated Students, Inc., Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASI employees who apply for this position. 

EMPLOYMENT ELIGIBILITY 

Employment with ASI is open to any Cal Poly Pomona student who is eligible to work and has the legal right to work in the United States. In addition, student employees must be currently enrolled in a minimum of 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.0 units (undergraduate) and 6.0 units (graduate) at the end of the add-drop period. Student employees are required to have a minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing with the University. Individuals enrolled only in Extended University are not eligible for hire. Exceptions to the unit load requirement are allowed during the summer term and for students who have applied for graduation for the current term. 

WORK ENVIRONMENT

While performing the duties of this job, the employee is frequently required to sit, talk, and hear; manual dexterity, eye-hand coordination, and verbal communication; use of office equipment: telephones, calculator, copier and fax. Must be able to walk, stand, bend, and lift up to 45 pounds.  

MANDATED REPORTING REQUIREMENT 

In compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and the CSU Executive Order 1083, each ASI employee is designated as a mandated reporter and is required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.  

SYSTEMWIDE SMOKE AND TOBACCO FREE ENVIRONMENT EO 1108:  

Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html 

COVID-19 VACCINATION

CSU, along with Associated Students Inc., strongly recommends all staff who are physically accessing campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose. See policy at https://calstate.policystat.com/policy/11030468/latest