Staff Accountant II - Generalist

*Please read all the requirements for the Staff Accountant II-Generalist position listed below

Cover Letter Requirement: A cover letter must be submitted along with your resume. Applications submitted without a cover letter will not be considered. 

• Note: If applying through Indeed and unable to upload a cover letter, please email your cover letter to [email protected] after submitting your application. 

Application Limit: This posting will close after the first 100 qualified applications have been received. 

Work Authorization: EarthScope Consortium Inc. is not able to sponsor employment visas for this position. 

Work Location Eligibility: Applicants must be authorized to work and physically reside within the 50 United States. EarthScope is only able to employ individuals working within these states.

Job Title: Staff Accountant II-Generalist 

Reports to: Controller

Travel Requirements: up to 10%

Employment/FLSA Status: Full-Time/Non-exempt  

Remote Eligible: Yes, National, United States

Salary Range: $34.83 - $39.81 (depending on experience, skills, and qualifications relative to the job requirements)  

Benefits and Perks: 

• Comprehensive Medical Plan Covering Medical, Dental, Vision 
• Short Term and Long-Term Disability Coverage 
• 403(b) Plan with Company Match 
• Life Insurance 
• PTO, Paid Holidays 

Position Summary

The Staff Accountant II, under moderate supervision from the Functional Manager, performs a wide range of accounting duties including maintaining, posting and balancing accounting and financial statements, records, documents and reports, often involving complex and confidential data. The Staff Accountant II may specialize in some phase of accounting work such as accounts payable, accounts receivable, or payroll. This position coordinates tasks and interacts with other technical experts to accomplish objectives.

Details of Responsibilities

General Essential Job Duties:

• Assists with preparing journal entries, account reconciliations and compiling financial information.
• Assists with the development of special reports for reconciliations, internal control processes, and financial management upon request and in a timely fashion.
• Assists in the month-end and year-end close processes, ensuring all deadlines are met.
• Collaborates with cross-functional teams to investigate and resolve discrepancies or variances in financial data.
• Works with other departments to ensure compliance with accounting policies and procedures.
• Provides supporting documentation and analytical information for internal and external audits.
• Participates in process improvement initiatives to enhance efficiency and effectiveness of the finance & accounting department.
• Other duties may be assigned as necessary for the successful operation of the business.

Leadership and Supervisory Responsibilities:

• This position does not have supervisory responsibility.
• Interacts effectively and efficiently with EarthScope staff, community and partnering organizations.
• Foster a professional culture through the use of strong interpersonal skills, verbal, and written communications.
• Communicate clearly and effectively with other team members to ensure tasks are completed on time and with best practices.

Qualifications

Minimum Education & Experience Requirements:

• High school diploma or GED, plus (2) two years of accounting experience or Associate degree in accounting, finance, or related field with at least (1) one year of accounting experience.

• Intermediate Excel spreadsheet proficiency.
• Experience with MSOffice, Google Suites, Slack, Zoom, etc.
• This is a remote position. A stable internet connection which can support video calls and using an EarthScope computer with cloud-based computer programs is required.

Assignment-specific Position Summary 

Positions in Finance & Administration include this job specific addenda that specifies and clarifies any additional responsibilities that are pertinent to the position. This is in addition to the general Position Description requirements associated with the job title. 

Assignment-specific Essential Duties: 

• Processes and reviews routine accounting transactions for accuracy, completeness, proper approval, and compliance with established policies and procedures. 
• Reviews employee expense and travel transactions for appropriate documentation, coding, approvals, and compliance with established policies and procedures. 
• Performs corporate credit card reconciliations and follows up with cardholders regarding missing documentation, coding, approvals, or other outstanding items. 
• Supports vendor payment activities, including ACH, positive pay, payment inquiries, and resolution of routine vendor account issues. 
• Provides timely and professional customer service to employees and vendors regarding accounts payable, expense, travel, credit card, and other assigned accounting matters. 
• Completes assigned account reconciliations using established procedures, researches discrepancies and unusual activity, and resolves routine reconciling items within the scope of the position. 
• Assists with journal entries, transaction corrections, and other general ledger activity as assigned. 
• Supports month-end and year-end close activities and completes assigned tasks within established deadlines. 
• Maintains accurate and organized accounting records and supporting documentation. 
• Researches routine accounting questions and discrepancies, identifies the cause, and resolves issues using established procedures within the scope of the position. Assists with audit support and preparation of requested documentation. 
• Supports ongoing improvements to accounting processes and internal controls. 
• Performs other accounting duties as assigned based on departmental needs. 

Assignment-specific Knowledge, Skills, & Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position: 

• Ability to work across multiple accounting functions and adapt to changing departmental priorities. 

Assignment-specific Preferred Skills: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position: 

• Experience with corporate credit card administration and reconciliation. 
• Experience supporting accounts payable and vendor payment activities. 

Preferred Skills:

• Bachelor’s degree or equivalent professional experience in Accounting, Finance, or a related field.
• Deltek CostPoint Experience.
• Concur or other expense report software.

Knowledge, Skills, & Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position:

• Ability to handle confidential and sensitive information and records with a high degree of discretion, diligence and good judgment.
• Ability to articulate and understand accounting principles and practices.
• Ability to understand procurement standards and contracts.
• Ability to initiate, process and close routine duties within prescribed timelines.
• Ability to review presented problems and provide suggested resolution through review of information and evaluation of solution options.
• Strong organizational skills, attention to detail, and a high degree of accuracy.
• Ability to work effectively in a fast-paced, quality, goal and deadline driven environment.
• Effective oral and written communication skills, with strong listening abilities.
• Strong mathematical and reasoning skills.
• Ability to compute, analyze and interpret data.
• Develops trust and models open, candid, respectful communication and collaborative teamwork.
• Demonstrates a high degree of self-awareness and commitment to personal development and learning.
• Strong written and oral communication skills, including the ability to communicate clearly and professionally with employees, vendors, and external customers.
• Strong customer service orientation in dealing with internal and external customers, with the ability to research questions, follow through on outstanding items, and bring routine issues to resolution.
• Ability to work effectively with financial data and accounting support schedules in Excel.

Other Requirements:

• Appropriate availability consistent with EarthScope established practices and norms; hours may exceed 40 hours per week, particularly when traveling.

Environment

Physical Setting and Requirements:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently required to stand.
• Frequently required to sit for extended periods.
• Frequently required to utilize hand and finger dexterity.
• Frequently required to talk or hear.
• While performing the duties of this job, the noise level in the work environment is usually quiet.
• Occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.

Acknowledgment This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties or responsibilities that will be required. The EarthScope Consortium reserves the right to add to, remove or modify this job description at any time. This includes the right to assign or reassign duties and responsibilities as needed. The EarthScope Consortium also reserves the right to release or eliminate this position at any time.

Equal Opportunity 

It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.

Reasonable accommodation may be requested to enable individuals with disabilities to perform the 

essential functions.

EarthScope’s Mission: EarthScope Consortium is a consortium dedicated to supporting transformative global geophysical research and education.  

To Apply:  Applicants may apply by going to the EarthScope Consortium Career Center: https://www.earthscope.org/careers/ 

Applicants MUST be authorized to work permanently in the United States.    

EarthScope Consortium participates in E-Verify. 

It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.