Staff Accountant

Staff Accountant

Department: Finance

Employment Type: Full Time

Location: Remote

Reporting To: Controller

Description

About ImpactAssets Services

ImpactAssets is the leading impact investing partner for individuals, families and philanthropists seeking to effect real change for people and planet. Bold yet pragmatic in our approach, ImpactAssets’ creativity and investment expertise ignites a deeply personal impact investing journey for clients - while we manage the complexities. Founded in 2010, ImpactAssets’ mission is to increase flows of capital to impact investing. Together, with our clients, we are catalyzing investment capital into mission driven business models solving the worlds’ biggest challenges.

The result? A fast growing, dynamic organization with more than $5 billion in assets under management and an activated community of 1,900+ clients. 

ImpactAssets Services is an affiliate of ImpactAssets. ImpactAssets also is the parent of ImpactAssets Capital Partners, PB LCC, thereby an affiliate of ImpactAssets Services. Together, we have a combined powerhouse of talent, expertise, and service to support a high level of growth and vision. 

*ImpactAssets Services is not a 501(c)(3) organization.

The Opportunity

The Staff Accountant plays a pivotal role within our Finance Department by providing accounting and record-keeping support. The primary role of this position is to apply accounting principles and standards related to complex transactions; prepare and analyze financial information accurately and with timeliness; and apply best practices, always seeking efficiencies and effectiveness.

The Staff Accountant role is a full time, remote position and can work from anywhere in the US with work hours aligning with Eastern Standard Time (9-5:30 with some flexibility).  As a remote, people-first culture, we care deeply about our team members’ connections to one another and as such, travel 2-3 times per year to company events will be required.  

Key Responsibilities

While specific responsibilities will vary at times based on organizational needs, client activities, and Finance team priorities, the Staff Accountant will be required to perform the following duties:

General Ledger and Month-End Closing 

• Prepare monthly bank reconciliations for all corporate bank accounts.  Investigate and resolve reconciling items
• Record outgoing investment wires and corporate ACH disbursements in the general ledger.
• Update fixed asset schedules for additions and disposals, record depreciation expense, and reconcile fixed asset and accumulated depreciation accounts
• Prepare month-end journal entries for payroll, 401k, HSA, FSA and other employee benefits 
• Code corporate credit card activity into the general ledger, and reconcile activity to monthly statement
• Prepare monthly reconciliation binder, roll forward reconciliation schedules, and maintain supporting documentation for reconciliations

Cash Activity Monitoring and Recording 

• Download daily cash activity from banking website(s).  Monitor and resolve ACH returns or wire rejections
• Facilitate outgoing electronic transfers, including investment wires, and corporate ACH disbursements
• Research questions or statuses of cash transactions and escalate to corporate bank representatives as needed
• Prepare internal bank transfers as needed, record transfers into accounting system
• Manage Positive Pay exception items, stop payments, voided checks, ACH exceptions, and wire trace requests

Accounts Payable and Expenses

• Manage and organize the AP email inbox; collaborate with internal staff and external vendors as needed to acquire proper and complete approvals for payments
• Lead the weekly AP disbursement process, including coding and inputting complete and approved invoices into the accounting system
• Manage W-9/W-8BEN collection and bank detail updates and prepare new vendor setup requests for approval.  Ensure vendor documents and files are organized, complete, and up to date
• Manage donor advised fund (DAF) contracts, payment schedules, and contract renewals
• Prepare AP Positive Pay files and upload to online banking site
• Prepare AP ACH payment batches and wire requests for review and approval
• Lead annual 1099 reporting process
• Respond to staff and vendor inquiries regarding AP invoices and disbursements

Audit, Tax, and Budget 

• Assist with interim and year-end audit schedule requests
• Assist with annual tax (Form 990, 990-T, and 1120) schedule requests
• Prepare requested analyses and forecasts to assist in the annual budget process

Grant Disbursements 

• Facilitate outgoing wires for grant disbursements
• Generate Positive Pay file from DAF administration system, upload via online banking
• Review and respond to staff and grantee inquiries regarding grant disbursements

Other/Additional Responsibilities

• Document existing processes and procedures
• Identify internal control weaknesses, and propose and communicate remedial changes leading to effectiveness and efficiencies
• Identify automation opportunities
• Serve as back-up for receiving and routing physical mail and processing remote check deposits (location dependent)
• Perform additional responsibilities aligned with the scope of the role

Qualifications

Education and Experience:

• Minimum of 3 years of experience working in accounting and bachelor’s degree in accounting, finance, or a related field; or equivalent combination of education and experience 
• Experience working in a non-profit and/or investment organization strongly preferred
• Experience using Sage Intacct, or similar web-based accounting system required
• Experience using Expensify, Ramp, or similar web-based expense management application preferred
• Experience participating in systems integrations or other technology/process improvement projects a strong plus
• Demonstrated experience identifying and supporting process or systems improvements within an accounting or finance function preferred

Knowledge and Skill Requirements:

• Strong Excel skills required; ability to interface with various technology systems such as Teams, Office 365, Asana, Box, and Claude Cowork experience preferred
• Highly attuned skills, attention to detail and professional demeanor
• Strong verbal and written communication a must
• Can-do spirit willing to do what's right and needed to get the job done
• Genuine curiosity and enthusiasm for process improvement, paired with sound accounting judgment
• Prudent and thoughtful in adopting new technology and AI tools to improve accuracy and efficiency, with a willingness to learn as tools and systems evolve
• Flexibility and experience working in a virtual team environment
• Ability to work independently and prioritize competing demands and deadlines
• Knowledge, passion for using investing as a means by which to engender social or environmental impact

Benefits and Perks

• Unique benefits, including virtual work stipend and contribution to employee’s own Donor Advised Fund
• Competitive total compensation, including discretionary bonus, 401(k) plan, and generous time off plan
• Base salary ranges from $75,000 - $85,000 and is highly dependent on experience and location
• Comprehensive benefits package including full health and wellness coverage, professional development funding, and generous paid family and parental leave
• Opportunities for training and career development in a fast-paced, progressive organization Values-driven culture

ImpactAssets is an Equal Opportunity Employer. We know our organization is at its best when we include, celebrate and embrace difference. We strive to be a diverse workforce that is representative of our mission, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives!