Spirit Program Coordinator: Part Time

Description

The Spirit Program Coordinator provides leadership and administrative coordination for the University's spirit programs, working collaboratively with coaches, Athletics staff, and campus partners to coordinate planning, scheduling, budgeting, purchasing, and the day-to-day operations of the University's spirit program.

Working collaboratively with Athletics, Enrollment Management, Recreation, Student Affairs, Admissions, Marketing & Communications, and other campus partners, the Coordinator helps develop and advance a shared vision for the University's spirit programs that enhances school pride, student engagement, and the game-day experience. The Coordinator fosters collaboration among campus stakeholders to ensure the spirit programs are well organized, appropriately resourced, and aligned with the University's mission and strategic priorities.

The position coordinates operational support for practices, performances, competitions, and campus events; facilitates purchasing, travel, equipment, and scheduling through Athletics; and promotes a unified and engaging spirit program that contributes to campus life.

While Enrollment Management establishes recruiting strategy, budgets, and enrollment goals for the spirit programs, the Spirit Program Coordinator partners with coaches and campus stakeholders to support recruiting logistics, campus visit experiences, and the successful onboarding and engagement of new participants.

This is a part-time position averaging 10–15 hours per week. Evening and weekend hours are required throughout the academic year to support athletic contests, competitions, and University events.

Essential Duties and Responsibilities

Program Coordination

• Coordinate the administrative and operational activities of the University's spirit programs.
• Facilitate communication and collaboration among coaches, Athletics and Recreation staff, and campus partners.
• Coordinate annual calendars for practices, performances, competitions, athletic contests, and University events.
• Promote consistency and collaboration across the University's spirit programs.
• Recommend opportunities to enhance the effectiveness, visibility, and impact of the spirit programs.

Vision and Campus Collaboration

• Collaborate with Athletics and campus stakeholders to develop and advance a long-term vision for the University's spirit programs.
• Build partnerships across Athletics, Enrollment Management, Recreation, Student Affairs, Admissions, Marketing & Communications, Alumni Relations, and other University departments.
• Coordinate spirit program participation in institutional initiatives that enhance campus life and community engagement.
• Serve as the primary administrative liaison for the University's spirit programs.
• Support assessment efforts and recommend enhancements to strengthen student engagement and the overall game-day experience.

Student Experience

• Promote an outstanding student experience for all spirit program participants.
• Support student leadership, engagement, and personal development opportunities.
• Coordinate onboarding and orientation activities for new participants.
• Assist coaches and Athletics staff in fostering a positive, inclusive, and welcoming environment.
• Encourage collaboration among spirit organizations to create a unified campus presence.

Operations and Logistics

• Coordinate facility scheduling, event logistics, and program calendars.
• Work collaboratively with Athletics professional staff to facilitate purchasing, travel, uniforms, equipment, and vendor relationships utilizing established departmental processes.
• Maintain inventories of uniforms, instruments, and program equipment.
• Coordinate transportation and logistical support as needed.
• Ensure spirit programs are appropriately represented at athletic contests and institutional events.

Budget Administration

• Assist in developing annual operating budgets for the spirit programs.
• Monitor expenditures and budget performance.
• Coordinate purchasing activities in accordance with university policies.
• Identify opportunities to maximize available resources while maintaining high-quality student experiences.

Enrollment Support

• Partner with Enrollment Management and coaches to support recruiting activities through coordinated campus visits, event participation, scheduling, and communications.
• Assist in creating a welcoming and engaging experience for prospective students participating in spirit program recruitment.
• Support participant onboarding and retention through a positive student experience.
• Utilize Athletics' administrative infrastructure to support recruiting operations and logistics.

Compliance and Administration

• Support compliance with University, Athletics, and national governing body, policies and procedures.
• Promote student safety and appropriate risk management practices.
• Maintain program records, schedules, inventories, and operational documentation.
• Coordinate meetings and communications among coaches and campus stakeholders as appropriate.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting, standing, walking, and bending are required of this position. Use of a computer keyboard and computer screen for periods of time with close vision and the ability to adjust visual focus plus manual dexterity are required.

MENTAL DEMANDS:

The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Examples of mental demands include reading (documents), detailed work, confidentiality, language, math, reasoning, oral communications, written communications, customer contact, multiple concurrent tasks, constant interruptions, and performing calculations when necessary.

About Assumption University:

St. John Paul II wrote: “Man’s creation by God ‘in his own image’ confers upon every human person an eminent dignity; it also postulates the fundamental equality of all human beings.” Assumption University recognizes the essential contribution of a diverse community of students, staff, and faculty and condemns all forms of harassment, discrimination, and disrespect.

As such, and in compliance with the requirements of federal law and/or the laws of the Commonwealth of Massachusetts, Assumption University prohibits discrimination on the basis of race, color, national origin, religion, disability, age, veteran status, marital status, gender, gender identity, sexual orientation, and pregnancy, as well as other legally protected status, in admission to, access to, treatment in, or employment in its programs and activities, except where such conditions may constitute bona fide qualifications for the programs or activities in question.

Requirements

• Bachelor's degree required.
• Experience in athletics administration, student activities, performing arts, spirit programs, event management, higher education, or a related field.
• Demonstrated ability to organize multiple projects and events simultaneously.
• Strong interpersonal, communication, and organizational skills.
• Ability to work collaboratively with diverse stakeholders.
• Proficiency with Microsoft Office and standard administrative software.

Preferred Qualifications

• Experience working in collegiate athletics or higher education.
• Experience coordinating events or extracurricular programs.
• Experience with budget administration.
• Familiarity with student recruitment, enrollment support, or student engagement initiatives.

Knowledge, Skills, and Abilities

• Excellent organizational and project management skills.
• Strong collaboration and relationship-building abilities.
• Ability to communicate effectively with students, coaches, faculty, staff, and external partners.
• Ability to manage multiple priorities in a fast-paced environment.
• Sound judgment, initiative, and problem-solving skills.
• Commitment to fostering an inclusive and engaging campus environment.

Physical Requirements

• Ability to attend and actively support athletic contests, practices, performances, and campus events.
• Ability to stand and walk for extended periods during events.
• Ability to lift and move equipment weighing up to 25 pounds.
• Ability to travel occasionally for competitions or other University-related activities.

Work Schedule

This is a part-time position averaging 10–15 hours per week. Evening and weekend hours are regularly required throughout the academic year. Workload will fluctuate based on the Athletics schedule, competitions, performances, recruiting activities, and major University events.