Specialist - Accounts Payable

Job DetailsJob Location: The St. Joe Company Corporate Office - Panama City Beach, FL 32407

Job Summary

The position of Accounts Payable Specialist is heavy in administrative support through data entry of invoices, processing accounting transactions while ensuring accuracy of the documents submitted. Time management and attention to detail are the strongest traits for this position as your work directly impact the company's financials. You will provide financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. 

Primary Responsibilities & Essential Functions

Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, and documenting loans
Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations
Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used
Generate payment to vendors on a routine schedule and match the check with backup for review by supervisor
Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards
Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation
Develop and maintain a filing system for financial information, records and documents to ensure easily available information
Collaborating with internal departments to gather, analyze, and interpret relevant financial data
Receiving, processing, verifying, and reconciling invoices
Comparing system reports to balances and verifying entries
Charging expenses to accounts and cost centers
Verifying vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies
Reconciling account transactions with the general ledger
Performing recordkeeping and preparing financial reports
Keeping informed of regulatory requirements and best practices in accounting
All other duties assigned

Qualifications

Education and Experience

Ability to read, write, speak, and communicate in basic English preferred
Experience in hospitality preferred 
2 to 5 years previous experience in a similar role
A degree or certification in a relevant field

Knowledge, Skills, Abilities

Detail oriented and thorough  
Ability to perform consistent work to the highest of standards 
Ability to identify and resolve issues related to position independently 
Strong attention to detail and ability to meet deadlines 
Commitment to delivering excellent customer service 
Ability to convey information and ideas clearly 
Ability maintain composure under pressure 
Ability to listen and react quickly to residents’ and guests’ requests in a genuine manner 
Be organized, proactive, productive, and self-motivated showing a positive attitude 

Physical Demands

Ability to operate noraml office equipment
Extensive use of computer
Ability to sit for extended periods of time
Ability to lift up to 15 lbs

Working Conditions

Normal office environment

The above statements are intended to describe the general nature and level of work being performed and are not an exclusive list of all duties and responsibilities.  The St. Joe Company/St. Joe Resort Operations reserves the right to amend and change responsibilities to meet business and organizational needs.